Administrative & Program Assistant — Office & Operations

TSA Hiring Service; Coal City (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Coal City, IL seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain accurate records. Responsibilities include data tracking, scheduling, payroll coordination, and preparing internal communications.

Applicants should be comfortable handling multiple assignments, working with detailed information, and communicating across teams to keep operations on schedule.

Qualifications

• Providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Education

Education not strictly required

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Coal City, IL seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and maintain accurate records. Responsibilities include data tracking, scheduling, payroll coordination, and preparing internal communications.

Applicants should be comfortable handling multiple assignments, working with detailed information, and communicating across teams to keep operations on schedule.