Program Assistant — Administrative & Ops (Vienna, VA)

Transportation Security Careers; Vienna (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Vienna, VA seeks a Program Assistant to support managers and staff with day-to-day administrative tasks. You will handle data tracking, scheduling, correspondence, and records management to keep the office running accurately and on time.

The role involves coordinating activities across finance, HR, payroll, and other program areas, preparing materials, and maintaining secure records.

Qualifications

• Providing administrative or program support in a busy office
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Written & verbal communication

Data entry & basic analysis

Microsoft Office proficiency

Records management

Calendar, scheduling, deadlines

Customer service

Discretion with sensitive information

Multiple task management

Education

No specific degree required

Tools

Microsoft Office Suite

Job description

Transportation Security Administration in Vienna, VA seeks a Program Assistant to support managers and staff with day-to-day administrative tasks. You will handle data tracking, scheduling, correspondence, and records management to keep the office running accurately and on time.

The role involves coordinating activities across finance, HR, payroll, and other program areas, preparing materials, and maintaining secure records.