Administrative Program Assistant — Office & Data Ops

Transportation Security Careers; Quinton (VA); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Quinton, VA offers Program Assistant opportunities focused on administrative coordination, data tracking, scheduling, and office support. These roles involve supporting managers and staff, maintaining records, and ensuring smooth day-to-day operations within TSA offices and airport field operations.

Responsibilities include organizing meetings, tracking deadlines, assisting with payroll and HR tasks, analyzing program information, and maintaining

Qualifications

• Specialized administrative or program support experience in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar management

Multitasking

Discretion

Tools

Microsoft Office

Electronic records systems

Job description

Transportation Security Administration in Quinton, VA offers Program Assistant opportunities focused on administrative coordination, data tracking, scheduling, and office support. These roles involve supporting managers and staff, maintaining records, and ensuring smooth day-to-day operations within TSA offices and airport field operations.

Responsibilities include organizing meetings, tracking deadlines, assisting with payroll and HR tasks, analyzing program information, and maintaining