TSA Admin & Ops Assistant — Flexible Scheduling

Transportation Security Careers; Sumner (WA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Sumner, IL invites applicants for Program Assistant opportunities. The role focuses on administrative coordination, data tracking, scheduling, and records management to keep offices running accurately and on schedule.

Responsibilities include preparing materials, coordinating meetings, maintaining files, and assisting with payroll or HR tasks as needed. Candidates should excel at detail work, communication, and multitasking in a busy office environment.

Qualifications

• Specialized experience in a busy office providing administrative or program support.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, and performance information.
• Ability to research information in files, databases and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Sumner, IL invites applicants for Program Assistant opportunities. The role focuses on administrative coordination, data tracking, scheduling, and records management to keep offices running accurately and on schedule.

Responsibilities include preparing materials, coordinating meetings, maintaining files, and assisting with payroll or HR tasks as needed. Candidates should excel at detail work, communication, and multitasking in a busy office environment.