Administrative Program Assistant — Flexible Scheduling

Travel Security Careers; Long Beach (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Long Beach, CA seeks a Program Assistant to provide administrative and program support across offices and airport field operations. The role involves coordinating daily activities, maintaining records, preparing reports, and assisting with payroll, HR, and scheduling as needed.

The position emphasizes accuracy, attention to detail, and effective communication with managed teams, timekeepers, and external contacts, ensuring deadlines and procedures are

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Long Beach, CA seeks a Program Assistant to provide administrative and program support across offices and airport field operations. The role involves coordinating daily activities, maintaining records, preparing reports, and assisting with payroll, HR, and scheduling as needed.

The position emphasizes accuracy, attention to detail, and effective communication with managed teams, timekeepers, and external contacts, ensuring deadlines and procedures are