Administrative & Program Assistant — Flexible Scheduling

TSA Hiring Service; California (MO); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in California, MO seeks Program Assistant to provide administrative and program support. You will help coordinate daily office activities, track program data, prepare materials, and maintain records to ensure smooth operations.

Responsibilities include scheduling, preparing reports, assisting with payroll or HR tasks, and communicating with managers and staff.

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

Analysis

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration, Department of Homeland Security in California, MO seeks Program Assistant to provide administrative and program support. You will help coordinate daily office activities, track program data, prepare materials, and maintain records to ensure smooth operations.

Responsibilities include scheduling, preparing reports, assisting with payroll or HR tasks, and communicating with managers and staff.