Program Assistant: Admin & Ops Support, Flexible Scheduling

Transportation Security Careers; Superior (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Transportation Security Administration in Superior, AZ is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

This role emphasizes detail orientation, multi-tasking, and clear communication across offices. The position may vary by program area, with responsibilities in finance, HR, payroll, or scheduling and requires working within established procedures.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Superior, AZ is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

This role emphasizes detail orientation, multi-tasking, and clear communication across offices. The position may vary by program area, with responsibilities in finance, HR, payroll, or scheduling and requires working within established procedures.