Administrative Program Assistant — Detail-Driven Office Ops

TSA Hiring Service; Edna (KS); On-site; USD 22,000 - 36,000; Full time

Job summary

TSA Hiring Service is seeking a Program Assistant to support TSA managers and staff in Edna, KS. The role focuses on administrative coordination, data tracking, scheduling, and maintaining records to keep operations accurate and on schedule.

Responsibilities include compiling reports, managing calendars, coordinating office activities, and assisting with various program areas such as finance, HR, payroll, and scheduling. Strong attention to detail and communication are essential for success.

Qualifications

• Specialized experience in administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Attention to detail

Written and verbal communication

Data entry and tracking

MS Office

Records management

Calendar & scheduling

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking a Program Assistant to support TSA managers and staff in Edna, KS. The role focuses on administrative coordination, data tracking, scheduling, and maintaining records to keep operations accurate and on schedule.

Responsibilities include compiling reports, managing calendars, coordinating office activities, and assisting with various program areas such as finance, HR, payroll, and scheduling. Strong attention to detail and communication are essential for success.