TSA Program Assistant: Administrative & Data Powerhouse

TSA Hiring Service; Paola (KS); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Paola, KS, seeks a Program Assistant to support administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities include coordinating daily office activities, preparing reports, maintaining electronic files, and assisting with finance, HR, scheduling, and other program areas. The role requires attention to detail and the ability to manage multiple assignments.

Qualifications

• Specialized administrative experience in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems; support new procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry tracking basic analysis

Microsoft Office or similar software

Records and document management

Calendar meeting deadline coordination

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security in Paola, KS, seeks a Program Assistant to support administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities include coordinating daily office activities, preparing reports, maintaining electronic files, and assisting with finance, HR, scheduling, and other program areas. The role requires attention to detail and the ability to manage multiple assignments.