Administrative Program Assistant – Detail-Driven & Flexible

TSA Hiring Service; Town of Stamford (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support in a fast-paced office environment in Stamford, NY. You will assist with daily activities, data tracking, and coordination across multiple functional areas.

The role requires attention to detail, strong communication, and the ability to manage multiple assignments while maintaining accuracy.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion & privacy

Education

Education optional (specialized experience highlighted)

Job description

Transportation Security Administration, Department of Homeland Security is seeking a Program Assistant to provide administrative and program support in a fast-paced office environment in Stamford, NY. You will assist with daily activities, data tracking, and coordination across multiple functional areas.

The role requires attention to detail, strong communication, and the ability to manage multiple assignments while maintaining accuracy.