Program Assistant – Administrative & Operations Support

Travel Security Careers; Malden-on-Hudson (NY); On-site; USD 36,000 - 70,000; Full time

Benefits offered by this job

Health benefits

Federal retirement program

Job summary

Transportation Security Administration, Department of Homeland Security, Malden On Hudson, NY seeks Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

The role emphasizes accuracy, attention to detail, and the ability to juggle multiple assignments while communicating across offices. Full-time position with varied schedule and federal benefits.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, and presentations.
• Track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and detail

Written communication

Verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Education

No specific degree required

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, Malden On Hudson, NY seeks Program Assistant to support managers and teams with administrative coordination, data tracking, scheduling, and records management.

The role emphasizes accuracy, attention to detail, and the ability to juggle multiple assignments while communicating across offices. Full-time position with varied schedule and federal benefits.