Program Assistant - Admin & Scheduling (Pittstown)

Travel Security Careers; Pittstown (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Pittstown, NJ is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities vary by assignment but center on keeping offices organized and compliant.

Ideal candidates handle detailed information, manage multiple tasks, and communicate across departments to ensure schedules and operations stay on track.

Qualifications

• Administrative or program support experience in a busy office
• Experience preparing reports, correspondence, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Ability to research information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Ability to make recommendations based on administrative findings or reports
• Proficiency with Microsoft Office or similar workplace software

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Job description

Transportation Security Administration in Pittstown, NJ is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, payroll, and records management. Responsibilities vary by assignment but center on keeping offices organized and compliant.

Ideal candidates handle detailed information, manage multiple tasks, and communicate across departments to ensure schedules and operations stay on track.