Administrative Program Assistant: Data & Scheduling

Transportation Security Careers; Piñon Hills (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Pinon Hills, CA seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail and the ability to juggle multiple tasks in a fast-paced office environment.

Candidates should be prepared to work across finance, human resources, payroll, and scheduling functions, maintain electronic files, prepare reports, and communicate with diverse

Qualifications

• Organization and attention to detail are essential.
• Strong written and verbal communication skills required.
• Experience with data entry, tracking, and basic analysis is preferred.
• Proficiency with Microsoft Office or equivalent software is expected.
• Ability to manage records and documents efficiently.
• Calendar management and deadline coordination experience is a plus.
• Customer service and professional communication are important.
• Ability to juggle multiple assignments without sacrificing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Job description

Transportation Security Administration in Pinon Hills, CA seeks Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail and the ability to juggle multiple tasks in a fast-paced office environment.

Candidates should be prepared to work across finance, human resources, payroll, and scheduling functions, maintain electronic files, prepare reports, and communicate with diverse