Administrative Program Assistant – Data & Scheduling

Travel Security Careers; Petrolia (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Petrolia, CA is seeking Program Assistants to provide administrative and program support across various offices. The role emphasizes accurate data tracking, scheduling, correspondence, and records management in a fast-paced environment.

The position involves coordinating daily activities, compiling program information, and assisting with finance, HR, scheduling, and payroll tasks as needed.

Qualifications

• Experience in administrative or program support in a busy office.
• Ability to manage multiple assignments without losing accuracy.
• Proficiency with Microsoft Office or comparable software.
• Knowledge of data entry, tracking, and basic analysis.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Office software

Records management

Calendar coordination

Deadline coordination

Customer service

Discretion

Job description

Transportation Security Administration in Petrolia, CA is seeking Program Assistants to provide administrative and program support across various offices. The role emphasizes accurate data tracking, scheduling, correspondence, and records management in a fast-paced environment.

The position involves coordinating daily activities, compiling program information, and assisting with finance, HR, scheduling, and payroll tasks as needed.