Administrative Program Assistant — Data & Scheduling

Transportation Security Careers; Butler (OK); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Butler, OK seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves assisting with payroll, HR, scheduling, and other program areas as needed, ensuring accuracy and timely delivery of tasks.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple assignments while maintaining confidentiality and compliance

Qualifications

• Specialized experience as listed in the active vacancy is required.
• Experience providing administrative or program support in a busy office, with ability to track deadlines and prepare reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Records management

Calendar management

Customer service

Discretion

Multi-tasking

Tools

Microsoft Office

Excel

Word

Job description

Transportation Security Administration in Butler, OK seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role involves assisting with payroll, HR, scheduling, and other program areas as needed, ensuring accuracy and timely delivery of tasks.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple assignments while maintaining confidentiality and compliance