Administrative/Personal Assistant

Solomon Page; Greenwich (CT); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Commuter benefits

Job summary

Solomon Page is seeking an Administrative Assistant to serve as Second Assistant to support the Partner’s Executive Assistant and manage a range of executive, personal, and family tasks. The role is based in Greenwich, CT, with travel to properties in Connecticut and New York.

Fully onsite, Monday to Friday, 8:30am–5:30pm, with travel between CT and NY. This contracted assignment offers the possibility of permanent hire and a pay rate of $40–$46 per hour.

Qualifications

• Google Suite and Microsoft Office Suite proficiency.
• Valid driver’s license with a clean driving record.
• Ability to prioritize and manage multiple projects with high attention to detail.
• Adaptability to changing schedules and travel between CT and NY.
• Strong written and verbal communication with interpersonal confidence.

Responsibilities

• Plan, organize, and execute executive assistant functions independently or with the team.
• Back up Greenwich office receptionist, cover lunch delivery and meetings.
• Coordinate domestic/international travel including car services, hotels, visas, flights.
• Manage calendars with Outlook/Excel/Google Sheets for meetings and personal appointments.
• Handle personal errands and household tasks as needed.
• Create/update detailed Excel sheets for contacts, birthdays, and service providers.
• Manage phone interactions with internal/external business associates and family.
• Liaise with office and household staff to ensure needs are met seamlessly.
• Monitor to-do lists and deadlines; send updates to the Partner and family.
• Assist with business tasks and ad-hoc projects while maintaining discretion.
• Maintain confidentiality and accuracy in all duties.

Skills

Google Suite

Microsoft Office Suite

Driver's license

Interpersonal skills

Organizational skills

Prioritization

Written and verbal communication

Adaptability

Conflict management

Tools

Outlook

Excel

Google Sheets

Job description

Our client is seeking an Administrative Assistant to work as Second Assistant to support the Partner’s current Executive Assistant and assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position will work out of the client’s Greenwich office but will also require frequent presence at properties in Connecticut & New York.

Job Details

• Fully onsite Monday-Friday 8:30am-5:30pm, travel between Connecticut and New York
• Contracted assignment with the possibility of permanent hire
• Pay Rate $40-46/hour

Responsibilities

• Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions
• Serve as backup for Greenwich office receptionist when she is out, covering lunch delivery, attendance tracking & conference rooms
• Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights
• Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children
• Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed
• Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.
• Phone management and interaction with internal/external business associates and family
• Liaise with office and household staff to make sure all needs are met seamlessly
• Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner’s current Personal/Executive Assistant, the partners and their families as needed
• Assist with business tasks and assisting with ad-hoc projects
• Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail

Required Qualifications

• Exceptional judgment, written and verbal skills
• Demonstrated success & significant experience with Google Suite and Microsoft Office Suite
• Valid Driver’s license and clean driving record
• Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner
• Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events
• Flexibility to travel around Connecticut/Manhattan as needed and work out of executive’s personal residences or corporate office
• Confidence, assertiveness and strong interpersonal skills

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.