Administrative Assistant-Temp

Solomon Page; New York (NY); Hybrid; USD 36,000 - 52,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

401(k) plan

Commuter benefits

Job summary

Solomon Page is hiring a Temporary Administrative Assistant to support the Executive Vice President of Wholesale in a NYC hybrid role. The position requires organizing complex calendars, coordinating meetings, and handling travel logistics while maintaining confidentiality and professional communication.

Ideal candidates have 5+ years in senior administrative roles, strong MS Office skills, and a proven track record of supporting senior leadership in fast-paced environments.

Qualifications

• 5+ years of experience as an Executive Assistant or senior admin support.
• Experience supporting senior executives in a corporate environment.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication; excellent organization.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide direct administrative support to the EVP of Wholesale and supporting leadership team.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare for and support leadership and team meetings, including materials preparation and meeting logistics.
• Handle day-to-day administrative activities including maintaining files, coordinating events, and managing operational workflows.
• Serve as a key point of contact for internal and external stakeholders, exercising sound judgment and professionalism.

Skills

Executive support

Calendar management

Travel coordination

Communication

Tools

Microsoft Office

Job description

We are hiring a highly organized, proactive, and detail-oriented Temporary Administrative Assistant to provide dedicated support to the Executive Vice President of Wholesale. This role is ideal for a seasoned administrative professional who thrives in a fast-paced environment, demonstrates exceptional judgment, and enjoys serving as a trusted partner to senior leadership.

• Hourly pay rate is $32.00
• NYC hybrid 3-4 days onsite

Executive & Administrative Support

• Provide direct administrative support to the EVP of Wholesale and supporting leadership team.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare for and support leadership and team meetings, including materials preparation and meeting logistics.
• Handle day-to-day administrative activities including maintaining files, coordinating events, and managing operational workflows.
• Serve as a key point of contact for internal and external stakeholders, exercising sound judgment and professionalism.

Travel, Events & Expense Management

• Coordinate domestic and international travel arrangements.
• Manage onsite logistics and planning for leadership meetings, events, and team gatherings.
• Prepare and submit expense reports through Navan with a high degree of accuracy and attention to detail.
• Ensure seamless coordination across leaders, teams, vendors, and business partners.

Reporting & Business Operations

• Prepare, maintain, and update reports, records, presentations, and business documentation using Microsoft Office applications.
• Create executive-level presentations and presentation materials.
• Build and manage budget tracking spreadsheets and assist with organizational charts and team data.
• Maintain accurate records and support operational reporting needs for leadership.

Team Partnership

• Act as a trusted resource for employees and business partners by providing guidance and directing stakeholders to appropriate resources.
• Develop and maintain a strong understanding of organizational processes, tools, and key contacts to support team effectiveness.
• Foster strong working relationships across the organization while helping drive operational excellence.

Qualifications

Required

• 5+ years of experience as an Executive Assistant or in a senior administrative support role.
• Experience supporting senior executives in a corporate environment.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong experience creating executive presentations and managing spreadsheets and reporting.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Proven ability to handle confidential information with discretion and professionalism.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.