Administrative Assistant-Temp

Solomon Page; New York (NY); Hybride; USD 36 000 - 52 000; Temps partiel

Avantages offerts par ce poste

Medical benefits

Dental benefits

401(k) plan

Commuter benefits

Résumé du poste

Solomon Page is hiring a Temporary Administrative Assistant to support the Executive Vice President of Wholesale in a NYC hybrid role. The position requires organizing complex calendars, coordinating meetings, and handling travel logistics while maintaining confidentiality and professional communication.

Ideal candidates have 5+ years in senior administrative roles, strong MS Office skills, and a proven track record of supporting senior leadership in fast-paced environments.

Qualifications

• 5+ years of experience as an Executive Assistant or senior admin support.
• Experience supporting senior executives in a corporate environment.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication; excellent organization.
• Ability to handle confidential information with discretion.

Responsabilités

• Provide direct administrative support to the EVP of Wholesale and supporting leadership team.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare for and support leadership and team meetings, including materials preparation and meeting logistics.
• Handle day-to-day administrative activities including maintaining files, coordinating events, and managing operational workflows.
• Serve as a key point of contact for internal and external stakeholders, exercising sound judgment and professionalism.

Connaissances

Executive support

Calendar management

Travel coordination

Communication

Outils

Microsoft Office

Description du poste

We are hiring a highly organized, proactive, and detail-oriented Temporary Administrative Assistant to provide dedicated support to the Executive Vice President of Wholesale. This role is ideal for a seasoned administrative professional who thrives in a fast-paced environment, demonstrates exceptional judgment, and enjoys serving as a trusted partner to senior leadership.

• Hourly pay rate is $32.00
• NYC hybrid 3-4 days onsite

Executive & Administrative Support

• Provide direct administrative support to the EVP of Wholesale and supporting leadership team.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare for and support leadership and team meetings, including materials preparation and meeting logistics.
• Handle day-to-day administrative activities including maintaining files, coordinating events, and managing operational workflows.
• Serve as a key point of contact for internal and external stakeholders, exercising sound judgment and professionalism.

Travel, Events & Expense Management

• Coordinate domestic and international travel arrangements.
• Manage onsite logistics and planning for leadership meetings, events, and team gatherings.
• Prepare and submit expense reports through Navan with a high degree of accuracy and attention to detail.
• Ensure seamless coordination across leaders, teams, vendors, and business partners.

Reporting & Business Operations

• Prepare, maintain, and update reports, records, presentations, and business documentation using Microsoft Office applications.
• Create executive-level presentations and presentation materials.
• Build and manage budget tracking spreadsheets and assist with organizational charts and team data.
• Maintain accurate records and support operational reporting needs for leadership.

Team Partnership

• Act as a trusted resource for employees and business partners by providing guidance and directing stakeholders to appropriate resources.
• Develop and maintain a strong understanding of organizational processes, tools, and key contacts to support team effectiveness.
• Foster strong working relationships across the organization while helping drive operational excellence.

Qualifications

Required

• 5+ years of experience as an Executive Assistant or in a senior administrative support role.
• Experience supporting senior executives in a corporate environment.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong experience creating executive presentations and managing spreadsheets and reporting.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Proven ability to handle confidential information with discretion and professionalism.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.