Executive/Personal Assistant

Solomon Page; New York (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Solomon Page is assisting a real estate client in New York City to identify an Executive and Personal Assistant for the President and Co-Managing Partners. The role focuses on maximizing the President’s time, maintaining relationships with executives and clients, and presenting a professional company image.

The ideal candidate will have strong communication and organizational skills, experience in real estate, and proficiency in Excel, Word, PowerPoint, and Outlook.

Qualifications

• Strong organizational skills with ability to manage multiple tasks and attention to detail.
• Excellent verbal and written communication skills.
• Real estate experience is a must.

Responsibilities

• Represent the President professionally when greeting guests and handling inquiries.
• Answer, screen, and transfer incoming calls.
• Maintain busy schedules and calendars.
• Prepare and manage correspondence, reports, memos, and emails.
• Liaise with internal and external contacts and support front desk operations.

Skills

Organizational skills

Communication skills

Real estate experience

Tools

Yardi

Excel

PowerPoint

Outlook

Word

Job description

Our client, a real estate firm in New York City, is seeking an Executive and Personal Assistant with Yardi to support the President/Co-Managing Partner and another Co-Managing Partner. The candidate will primarily maximize the President’s time and promote a positive company image. You will maintain relationships between the President, executives, and clients as a liaison. The ideal candidate should have excellent verbal and written communication skills, strong organizational skills, and computer skills (Excel, Microsoft, Outlook) and has previously working in real estate.

• Temp-to-perm position
• Monday-Friday 8:30am-5:30pm fully onsite
• Pay Rate: Temp $35-40/hour, perm$75,000-$85,000/year

Responsibilities

• Professionally represent the company’s President when greeting guests, reviewing correspondence, and responding to inquiries.
• Answer, screen, and transfer all incoming calls.
• Maintain busy/ever-changing schedules and calendars.
• Prepare and manage correspondence, reports, drafts, memos, and e-mails.
• Collate and distribute mail.
• Support the President in his external commitments, including service on external boards, committees, and other groups.
• Maintain/retrieve documents from electronic and hard copy filing systems.
• Maintain databases.
• Liaise with internal and external contacts.
• Complete projects and assignments assigned by the President and Co-Managing Partners.
• Assist in the preparation of client tour books
• Team support as needed to front desk operations from time to time.

Qualifications

• Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Ability to work independently and with professional discretion.
• Act as liaison between principal and personal vendors.
• Handle and maintain confidential information.
• Proficiency in Word, Excel, PowerPoint, Outlook, and Yardi
• Professional appearance.
• Real estate experience is a must.
• Assist and perform additional tasks requested by the Office Manager.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.