Administrative Assistant, Global Situational (NY/CT)

Solomon Page; New York (NY); Hybrid; USD 95,000 - 120,000; Full time

Job summary

Solomon Page is seeking an Executive Assistant in Midtown Manhattan, NY for a hybrid role supporting senior investment professionals and founders. The role demands 3–6+ years of experience in financial services and exceptional organizational skills.

You will coordinate complex calendars across time zones, travel, meetings with investors and executives, manage CRM and documents, and support recruiting and office operations.

Qualifications

• 3–6+ years of experience in financial services or high-touch environments.
• Experience supporting senior executives or founders.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication and discretion.

Responsibilities

• Provide high-level administrative support to senior investment professionals.
• Manage complex calendars, scheduling, and multi-time-zone coordination.
• Coordinate domestic and international travel arrangements.
• Prepare materials, agendas, and correspondence for meetings.
• Track action items and deadlines to ensure timely execution.
• Maintain CRM systems and internal files.
• Support events, onboarding, and general office operations.
• Assist with special projects and confidential information with discretion.

Skills

Calendar management

Travel coordination

CRM systems

Microsoft Office proficiency

Communication skills

Discretion

Tools

Microsoft Outlook

Excel

PowerPoint

CRM systems

Job description

Our client is looking to fill the role of Executive Assistant.

• Location: Midtown Manhattan, NYC
• Schedule: Hybrid
• Experience: 3–6+ years
• Industry: Financial Services / Investment Management
• Salary: $95,000-120,000

Responsibilities:

• Provide high-level administrative and executive support to senior investment professionals and/or a founder
• Manage complex calendars, scheduling, meetings, and competing priorities across multiple time zones
• Coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries
• Coordinate meetings and communications with investors, clients, executives, vendors, and other external stakeholders
• Prepare meeting materials, agendas, presentations, correspondence, and other documents as needed
• Track follow-up items, deadlines, and action items to ensure timely execution
• Manage expenses and other day-to-day administrative responsibilities
• Maintain CRM systems, contact databases, files, and other internal resources
• Assist with events, conferences, meetings, and other firm activities
• Support recruiting coordination, onboarding, and general office operations as needed
• Assist with special projects and time-sensitive initiatives across the firm
• Handle confidential and sensitive information with a high degree of discretion
• Serve as a reliable resource to the broader team and provide support wherever needed
• Identify opportunities to streamline processes, improve efficiency, and make the executives and team more effective
• Take ownership of projects and responsibilities beyond traditional administrative tasks
• Be available to assist with time-sensitive matters outside of standard hours when needed

Required Qualifications:

• 3–6+ years of experience in financial services or a comparable high-touch professional environment
• Experience supporting senior executives, investment professionals, founders, partners, or other high-level professionals
• Background in financial services, investment management, private equity, hedge funds, investment banking, wealth management, consulting, or similar industries preferred
• Strong experience managing complex calendars and scheduling
• Experience coordinating domestic and international travel
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication skills
• Highly polished and professional presence
• Strong judgment, discretion, and ability to handle confidential information
• Ability to manage multiple priorities, shifting deadlines, and a fast-paced workload
• Strong follow-through and ability to independently track and execute action items
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Tech-savvy and comfortable learning CRM platforms and other firm-specific systems
• Self-starter who is comfortable working independently and taking ownership
• Resourceful, solutions-oriented mindset with the ability to see a problem and figure out how to solve it
• Comfortable operating in an entrepreneurial environment where priorities can change quickly
• Team player who is willing to jump in and assist with responsibilities outside of a traditional EA scope
• Interested in building a long-term career within a sophisticated investment management environment

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long‑term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.