Personal Assistant

Glocap Search; Greenwich (CT); On-site; USD 80,000 - 100,000; Full time

Job summary

Glocap Search is seeking a Personal/Administrative Assistant to support a current Executive Assistant in a Greenwich-based hedge fund. The role involves organizing executive and family-related tasks and requires access to a vehicle with a valid Driver’s License.

The position offers 9:00AM-6:00PM hours with flexibility as needed, a salary of $80-100K DOE, discretionary bonus, and benefits. Bachelor’s degree is required and a strong command of Google Suite and Microsoft Office is essential.

Qualifications

• Bachelor's degree required.
• Experience with Google Suite and Microsoft Office Suite.
• Strong written and verbal communication skills.

Responsibilities

• Plan, organize, and execute personal and executive assistant functions for the executive.
• Serve as backup for Greenwich office receptionist and cover lunch, attendance tracking, and conference rooms.
• Coordinate domestic and international travel including car services, hotel, visas, and flights.
• Manage calendars via Outlook/Excel/Google Sheets for meetings, travel, and personal appointments.
• Run personal errands and household tasks as needed.
• Create and update detailed Excel spreadsheets for contacts, birthdays, and service providers.
• Handle phone interactions with internal/external contacts and family.
• Coordinate with office and household staff to meet needs seamlessly.
• Monitor to-do lists and deadlines; provide updates to partners and families.
• Assist with business tasks and ad-hoc projects.

Skills

Exceptional judgment

Written and verbal communication

Interpersonal skills

Prioritization & multi-tasking

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office Suite

Job description

HOURS: 9:00AM-6:00PM with flexibility as needed

COMPENSATION: $80-100K DOE plus discretionary bonus and benefits

BACHELOR'S DEGREE: Required

Our client is a Greenwich-based hedge fund seeking a Personal/Administrative Assistant to work as Second Assistant to support a current EA. This role will assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position requires access to a vehicle and a current Driver’s License.

RESPONSIBILITIES

• Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions
• Serve as backup for Greenwich office receptionist when they are out, covering lunch delivery, attendance tracking & conference rooms
• Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights
• Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children
• Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed
• Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.
• Phone management and interaction with internal/external business associates and family
• Liaise with office and household staff to make sure all needs are met seamlessly
• Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the current Personal/Executive Assistant, the partners and their families as needed
• Assist with business tasks and assisting with ad-hoc projects
• Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail

REQUIREMENTS

• Exceptional judgment, written and verbal skills
• Demonstrated success & significant experience with Google Suite and Microsoft Office Suite
• Valid Driver’s license and clean driving record
• Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner
• Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events
• Flexibility to travel around Connecticut/Manhattan as needed and work out of executive’s personal residences or corporate office
• Confidence, assertiveness and strong interpersonal skills