Administrative Assistant

Solomon Page; New York (NY); Hybrid; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Commuter benefits

Direct deposit

Job summary

Solomon Page seeks an experienced Administrative Assistant to provide high-level support to a senior Sales Executive and the sales team. The role is ideal for someone comfortable in a fast-paced, client-driven environment, with the executive based in Atlanta and offices in New York City, Stamford, LA, or Chicago on a hybrid schedule.

Work hours are 9-5, Monday-Friday, with 3 days onsite and 2 days remote, ET. Temp pay rate $36-38/hour, with potential for permanent salary $75,000-$85,000/year.

Qualifications

• 3+ years of experience as an Administrative Assistant supporting senior-level executives.
• Strong experience managing complex calendars and executive travel.
• Familiarity with Concur or similar expense management systems.
• Excellent organizational and time-management skills.
• Ability to manage competing priorities and remain calm under pressure.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office.
• Adaptable and able to work with strong personalities.
• Availability outside of normal business hours when needed.

Responsibilities

• Manage complex calendars, scheduling, and shifting priorities for a senior Sales Executive.
• Coordinate domestic and international travel, itineraries, and last-minute changes.
• Process and track travel expenses through Concur.
• Coordinate client meetings, calls, and internal meetings.
• Serve as a key point of contact for internal and external stakeholders.
• Provide interim executive support to the President, Global Content Sales during the search for a permanent Executive Assistant.
• Handle confidential information with discretion and professionalism.
• Provide additional administrative support to the sales organization as needed.
• Remain accessible outside of standard business hours for urgent needs.

Skills

Calendar management

Travel coordination

MS Office proficiency

Communication skills

Interpersonal skills

Tools

Concur

Microsoft Office

Job description

Our client, a popular global media and entertainment brand, is seeking an experienced Administrative Assistant to provide high-level administrative support to their senior Sales Executive and team. This is ideal for a candidate who is comfortable supporting senior leadership in a fast-paced, client-driven environment. The primary executive is based in Atlanta, GA. We will accept applicants who are able to commute to their offices in New York City, Stamford, CT, Los Angeles, or Chicago on a hybrid work schedule. You will be expected to work on Eastern Time if located outside of the East Coast.

• Monday-Friday 9:00am-5:00pm 3 days onsite, 2 days remote.
• Contracted assignment with the potential of permanent conversion
• Temp pay rate: $36-38/hour. Permanent Salary $75,000-$85,000/year

Responsibilities

• Manage complex calendars, scheduling, and shifting priorities for a senior Sales Executive
• Coordinate domestic and international travel, itineraries, and last-minute changes
• Process and track travel expenses through Concur
• Coordinate client meetings, calls, and internal meetings
• Serve as a key point of contact for internal and external stakeholders
• Provide interim executive support to the President, Global Content Sales while the company conducts a permanent search for an Executive Assistant
• Handle confidential information with discretion and professionalism
• Provide additional administrative support to the sales organization as needed
• Remain accessible outside of standard business hours for urgent needs

Qualifications

• 3+ years of experience as an Administrative Assistant supporting senior-level executives
• Strong experience managing complex calendars and executive travel
• Familiarity with Concur or similar expense management systems
• Excellent organizational and time-management skills
• Ability to manage competing priorities and remain calm under pressure
• Strong communication and interpersonal skills
• Proficient with Microsoft Office
• A personable, adaptable approach and the ability to work effectively with strong personalities
• Availability outside of normal business hours when needed

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.