Administrative Operations Supervisor

Icahn School of Medicine at Mount Sinai; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

The Icahn School of Medicine at Mount Sinai is seeking an Administrative Coordinator to oversee essential office services for a department or division head. The role requires supervising 1–2 administrative staff, managing payroll, budgets and HR-related tasks, and ensuring smooth operations across administrative functions in a fast-paced environment.

Responsibilities include budget tracking, payroll processing, procurement coordination, meeting logistics, and staff mentoring.

Qualifications

• Bachelor's Degree or equivalent combination of applicable education and experience.
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries when possible. Directs inquiries to the appropriate department or individual for resolution.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Coordinates with HR and payroll to resolve issues.
• Ensures adequate restock of supplies for department. Takes inventory and identifies items to be reordered. Requisitions merchandise and collaborates with Purchasing for pricing.
• Assists in planning and coordinating forums, conferences, seminars, meetings and visiting professorships. Develops informational packets and distributes minutes.
• Develops and revises informational flyers, brochures, leaflets and mailings.
• Researches and compiles information for reports. Prepares statistical reports.
• Checks materials for supervisor review to ensure data and authorizations are included.
• May assist with grant applications, special projects and survey preparations.
• Mentors, trains and or conducts orientation for new office staff and monitors performance.
• Coordinates administrative and general office support coverage; assigns work and deadlines; supervises staff.

Skills

Supervisory experience

Payroll processing

Budget monitoring

Administrative support

Education

Bachelor's Degree or equivalent

Job description

The Icahn School of Medicine at Mount Sinai is seeking an Administrative Coordinator to oversee essential office services for a department or division head. The role requires supervising 1–2 administrative staff, managing payroll, budgets and HR-related tasks, and ensuring smooth operations across administrative functions in a fast-paced environment.

Responsibilities include budget tracking, payroll processing, procurement coordination, meeting logistics, and staff mentoring.