Senior Administrative Coordinator - HR, Payroll & Ops Lead

Mount Sinai Medical Center; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Coordinator in New York to manage administrative and office service activities for a department head or division. The role oversees 1–2 direct reports and reports to a division head or higher.

Responsibilities include budget monitoring, HR/payroll processing, purchasing, reporting, event coordination, and staff supervision, with additional duties as needed to support the department.

Qualifications

• Bachelor’s Degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required; supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries; directs inquiries to appropriate department or individual for resolution.
• Assists in maintaining and monitoring the budget and grant allocations; prepares documents for balanced accounts.
• Initiates and follows through on HR and payroll transactions; generates weekly payroll submission; liaises with HR and payroll to coordinate issues.
• Ensures adequate restock of supplies; takes inventory; requisitions and collaborates with Purchasing for best pricing; tracks vendor contracts.
• Assists in planning events and conferences; develops informational packets; transcribes and distributes minutes.
• Develops and revises informational flyers, brochures, leaflets, and mailings.
• Researches and compiles information for reports; prepares statistical reports.
• Checks materials submitted to supervisors for completeness and accuracy.
• May assist supervisor with grant applications and survey preparations.
• Mentors, trains and orients new office staff; monitors performance.
• Coordinates administrative support coverage; assigns work and deadlines; supervises staff.
• Performs other related duties.

Skills

Attention to detail

Communication skills

Education

Bachelor’s Degree or equivalent

5 years related administrative experience

Tools

Payroll systems

Job description

Mount Sinai Health System is seeking an Administrative Coordinator in New York to manage administrative and office service activities for a department head or division. The role oversees 1–2 direct reports and reports to a division head or higher.

Responsibilities include budget monitoring, HR/payroll processing, purchasing, reporting, event coordination, and staff supervision, with additional duties as needed to support the department.