Administrative & Facilities Coordinator — Irvine

Waymakers; Irvine (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Waymakers in Irvine, CA is seeking an on-site Administrative and Operations Assistant to provide dependable support during standard office hours. This role requires a proactive, organized approach to keep daily office functions running smoothly.

You will coordinate facility needs, manage service requests, equipment, purchasing, supplies, mail, deliveries, and onboarding/offboarding logistics; track requests to completion and maintain accurate records, liaising with approved vendors.

Qualifications

• High school diploma or equivalent required; associate degree, college coursework, or relevant administrative training preferred.
• 3 years of progressively responsible experience in office operations, administration, facilities coordination, purchasing support, asset tracking, or a related function preferred.
• Attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide dependable on-site administrative and operational support during established office hours.
• Coordinates routine facility needs, service requests, office equipment, purchasing documentation, supplies, mail and deliveries, access and asset records, and employee onboarding and offboarding logistics.
• Track requests through completion, maintains accurate records, and helps staff obtain timely support from approved vendors and service providers.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Waymakers in Irvine, CA is seeking an on-site Administrative and Operations Assistant to provide dependable support during standard office hours. This role requires a proactive, organized approach to keep daily office functions running smoothly.

You will coordinate facility needs, manage service requests, equipment, purchasing, supplies, mail, deliveries, and onboarding/offboarding logistics; track requests to completion and maintain accurate records, liaising with approved vendors.