Administrative Operations Coordinator

Waymakers; Irvine (CA); On-site; USD 26,000 - 37,000; Full time

Job summary

Waymakers in Irvine, CA is seeking an on-site Administrative and Operations Assistant to provide dependable support during standard office hours. This role requires a proactive, organized approach to keep daily office functions running smoothly.

You will coordinate facility needs, manage service requests, equipment, purchasing, supplies, mail, deliveries, and onboarding/offboarding logistics; track requests to completion and maintain accurate records, liaising with approved vendors.

Qualifications

• High school diploma or equivalent required; associate degree, college coursework, or relevant administrative training preferred.
• 3 years of progressively responsible experience in office operations, administration, facilities coordination, purchasing support, asset tracking, or a related function preferred.
• Attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide dependable on-site administrative and operational support during established office hours.
• Coordinates routine facility needs, service requests, office equipment, purchasing documentation, supplies, mail and deliveries, access and asset records, and employee onboarding and offboarding logistics.
• Track requests through completion, maintains accurate records, and helps staff obtain timely support from approved vendors and service providers.

Skills

Attention to detail

Organizational skills

Microsoft Office proficiency

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

• Location 440 Exchange Ste,250 & 200,Irvine, CA, 92602,United States
• Base Pay $23.00 - $23.00 / Hour
• Employee Type 100% FT Non-Exempt
• Required Degree High school
• Manage Others No

Contact information

• Name Human Resources
• Phone [phone]
• Email [e-mail]

Description

Openings Available: 1

Location: Corporate - Irvine, CA.

Responsibilities

• Provide dependable on-site administrative and operational support during established office hours.
• Coordinates routine facility needs, service requests, office equipment, purchasing documentation, supplies, mail and deliveries, access and asset records, and employee onboarding and offboarding logistics.
• Track requests through completion, maintains accurate records, and helps staff obtain timely support from approved vendors and service providers.

Requirements

• High school diploma or equivalent required; associate degree, college coursework, or relevant administrative training preferred.
• 3 years of progressively responsible experience in office operations, administration, facilities coordination, purchasing support, asset tracking, or a related function preferred.
• Attention to detail and excellent organizational skills.
• Proficiency in Microsoft Office Suite.

Summary

Waymakers is a non-profit organization that has been empowering both individuals and families throughout Orange County, CA for over50 years!

Each year, we provide thousands of members from our diverse communities with opportunities that guide them to positive and lasting change. We accomplish this through 5 key areas:

Waymakers is a "Public Student Loan Forgiveness (PSLF) qualified employer."

Equal Opportunity Employer

Waymakers is an equal opportunity employer who is committed to and complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state and/or local laws.