Facilities & Workplace Operations Coordinator

GLOVIS America, Inc.; Irvine (CA); On-site; USD 68,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Generous Matching

Paid Vacation

Holidays

Sick leave

Wellness Program

Tuition Reimbursement

Job summary

GLOVIS America Inc. is seeking a Facilities & General Affairs Administrative Coordinator in Irvine, CA to support daily office operations, purchasing, vendor coordination, and workplace projects.

You will manage records, assist with events, and help ensure accurate documentation and timely service delivery. The role requires a Bachelor’s degree and extensive facilities maintenance experience, with strong MS Office proficiency and vendor communication.

Qualifications

• Bachelor's degree required.
• 7–11 years of facilities maintenance experience preferred.
• Strong organizational and communication skills.
• Experience with SAP, electronic documents, or work order systems.

Responsibilities

• Coordinate routine facility maintenance requests, work orders, repairs, inspections, and vendor visits.
• Maintain facility issue logs, service trackers, and department records.
• Assist with office moves, furniture installations, and conference room upkeep.
• Conduct facility walks, document conditions, and track actions to completion.
• Create purchase requests and support PO processing for facility needs.
• Review invoices for accuracy and track payment status.
• Assist with vendor onboarding and required approvals.
• Maintain trackers and prepare routine status reports.
• Support monthly accruals, budget tracking, and card reconciliation.
• Assist with vehicle records and related documentation.
• Support relocations, renovations, and campus projects with timelines.
• Prepare correspondence, presentations, and meeting materials.

Skills

Microsoft Office Suite

Communication skills

Vendor coordination

Organization and multitasking

Customer service

Document control

Attention to detail

Team collaboration

Education

Bachelor's degree

Tools

SAP

Electronic document systems

Work order systems

SharePoint

Job description

GLOVIS America Inc. is seeking a Facilities & General Affairs Administrative Coordinator in Irvine, CA to support daily office operations, purchasing, vendor coordination, and workplace projects.

You will manage records, assist with events, and help ensure accurate documentation and timely service delivery. The role requires a Bachelor’s degree and extensive facilities maintenance experience, with strong MS Office proficiency and vendor communication.