Administrative Assistant — Organized Office Support & Systems

ProTec Building Services; Irvine (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

ProTec Building Services in Irvine, CA is seeking an Administrative Assistant to support managers and staff with clerical duties, document preparation, and daily office tasks. You will help maintain organized workflows and ensure accuracy in filing and data entry.

You will assist with processing accounts receivable/payable and payroll, answer phones, prepare reports, and coordinate with team members to keep operations running smoothly. Strong communication and initiative are essential.

Qualifications

• 1+ year of clerical or administrative experience preferred.
• Strong communication, time management and organizational abilities.
• Able to interact with managers at all levels.
• Familiarity with daily office tasks and standard procedures.

Responsibilities

• Assist in processing monthly accounts receivable, payable, and payroll.
• Organize office workflow and handle routine administrative tasks.
• Support Office Administrators and managers with daily duties.
• Answer phones, prepare documents, and maintain filing systems.
• Develop and update administrative processes to improve efficiency.

Skills

1+ years clerical experience

Communication

Time management

Organizational skills

Self-starter

Tools

Microsoft Office

Job description

ProTec Building Services in Irvine, CA is seeking an Administrative Assistant to support managers and staff with clerical duties, document preparation, and daily office tasks. You will help maintain organized workflows and ensure accuracy in filing and data entry.

You will assist with processing accounts receivable/payable and payroll, answer phones, prepare reports, and coordinate with team members to keep operations running smoothly. Strong communication and initiative are essential.