Irvine Hybrid Admin Assistant – Part-Time Team Support

Vaco; Irvine (CA); Hybrid; USD 18,000 - 30,000; Part time

Job summary

Vaco is seeking a dedicated Administrative Assistant to join our Orange County team in Irvine, CA. This part-time role (16–20 hours/week) offers a hybrid work arrangement and supports the Managing Partner, Business Development, and Recruiting teams.

The candidate should be proactive, organized, and capable of juggling multiple priorities in a fast-paced environment. Responsibilities include timesheet and invoice support, event planning, reporting, and general office duties.

Qualifications

• 2+ years of administrative, office support, or operations experience preferred.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with CRM, ATS, or other business systems is a plus.

Responsibilities

• Follow up with contract employees and clients regarding missing or incomplete timesheets.
• Review client invoices for accuracy prior to submission; assist with revisions.
• Assist with planning team events, client meetings, and internal celebrations; coordinate logistics.
• Run and maintain reports related to team activity, sales metrics, and recruiting progress.
• Provide day-to-day administrative and office support to the Managing Partner, Business Development, and Recruiting teams.

Skills

Strong organizational skills

Communication skills

Time management

Proactive mindset

Customer service

Team player

Tools

Microsoft Office

CRM/ATS

Job description

Vaco is seeking a dedicated Administrative Assistant to join our Orange County team in Irvine, CA. This part-time role (16–20 hours/week) offers a hybrid work arrangement and supports the Managing Partner, Business Development, and Recruiting teams.

The candidate should be proactive, organized, and capable of juggling multiple priorities in a fast-paced environment. Responsibilities include timesheet and invoice support, event planning, reporting, and general office duties.