Administrative Coordinator / Workplace Services Support

Randstad USA; Somerville (MA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

AD&D insurance

Life insurance

Short-term disability insurance

401K plan

Job summary

Randstad USA seeks an Administrative Coordinator / Workplace Services Support in Somerville, MA. This on-site role handles front desk duties, customer service, and daily administrative tasks to keep the workspace functioning smoothly.

You will manage signage, supplies, and reporting, plus assist with conference spaces and light AV support. The position is a temporary contract (6–12 months) with standard hours (40/wk) and pay rate of $22.00 per hour.

Qualifications

• 100% on-site availability in Somerville, MA (Mon–Fri, 7:30 AM–4:00 PM).
• Experience managing front-desk reception and high-volume inquiries.
• Strong administrative organization and ability to produce accurate documents and signage.
• Proficiency with MS Office tools for reports, calendars, documents, and communication.

Responsibilities

• Serve as the primary contact for workplace inquiries and front desk coverage.
• Coordinate schedules, order office supplies, and prepare accurate reports and signage.
• Draft, print, and post building signage and communications with attention to detail.
• Inspect conference rooms and assist with basic AV troubleshooting and tech support.

Skills

Front desk experience

Customer service

Administrative skills

Microsoft Office

Tools

MS Excel

MS Outlook

MS Word

MS Teams

Job description

Job Title: Administrative Coordinator / Workplace Services Support

Position Type: Temporary Contract (6–12 months, with possible extension)

Hours: Monday – Friday, 7:30 AM – 4:00 PM (40 hours/week)

Pay Rate: $22.00 / hour

Position Overview

We are seeking a dependable, organized, and service-oriented Administrative Coordinator / Workplace Services Support professional to join our team in Somerville, MA. In this role, you will provide comprehensive administrative and operational support in a fast-paced environment.

You will serve as a key point of contact at our walk-up service counter and front desk, assist employees and visitors, manage office inventory and signage, and ensure conference spaces are fully operational.

Key Responsibilities

• Customer Service & Front Desk Operations: Serve as the primary point of contact for workplace inquiries. Answer phone calls, assist walk-up visitors/employees with facility questions, and provide warm, professional reception coverage.
• Administrative Coordination: Coordinate schedules, order office supplies and equipment, prepare high-accuracy reports/spreadsheets, and handle general administrative tasks.
• Signage & Communications: Draft, print, and post high-accuracy building signage and administrative communications that require frequent revisions and high detail orientation.
• Conference Room & AV Support: Conduct routine inspections of meeting spaces to ensure cleanliness, correct furniture setups, and operational readiness. Assist with basic audio-visual (AV) troubleshooting or coordinate tech support.
• Operational & Logistics Support: Assist with space management, work order ticketing, and office move logistics as needed.
• Flexibility: Perform additional operational duties to support facility needs. Occasional overtime may be required for special events, office moves, or operational priorities.

Qualifications & Requirements

Must-Haves

• 100% On-Site Reliability: Ability to work on-site in Somerville, MA, Monday through Friday from 7:30 AM to 4:00 PM.
• Front-Desk & Customer Service Experience: Direct experience managing front-desk reception, handling high-volume walk-up counter service, and resolving inquiries professionally.
• Administrative & Organizational Detail: Strong background in supply ordering, administrative organization, and creating accurate documents and signage.
• Microsoft Office Proficiency: Hands-on proficiency with MS Excel (reports), MS Outlook (calendar coordination), MS Word (documents/signage), and MS Teams (communication).

Nice-to-Haves

• Workplace/Facilities Experience: Background in corporate facility management, property management, or workplace services.
• Meeting Room & Tech Support: Experience performing room audits and basic AV/technology troubleshooting.
• Space Management: Exposure to space planning, ticketing/work order systems, or office move logistics.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.