Administrative Assistant

Randstad USA; Newark (DE); On-site; USD 37,000 - 39,000; Full time

Benefits offered by this job

Medical

Prescription

Dental

Vision

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is seeking an organized Administrative Assistant/Office Coordinator to support senior managers and oversee daily operations. The role requires strong calendar management, travel coordination, and discretion with confidential information.

Qualifications include 2+ years in admin roles, high school diploma, and proficiency in Microsoft Office and Google Suite; experience with Oracle and Vista Plus is a plus. First shift, 8 AM to 5 PM, Newark, DE.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative experience supporting senior management.
• Proficiency in Microsoft Office and Google Suite; knowledge of Oracle and accounting systems.

Responsibilities

• Manage executive calendars, meetings, and events.
• Coordinate domestic and international travel arrangements.
• Oversee daily office operations, including mail, phones, and filings.

Skills

Microsoft Office / Google Suite

Oracle (Purchasing, Vista Plus)

Typing 60 wpm

Communication

Multitasking

Education

High School diploma

Tools

Oracle

Vista Plus

Job description

Administrative Assistant / Office Coordinator Position Overview We are seeking an organized, proactive, and highly professional Administrative Assistant to support senior managers and oversee daily office operations. This role requires exceptional attention to detail, solid calendar and event management capabilities, and the discretion to handle confidential personnel and financial information.

Qualifications

• Education: High school diploma or equivalent.
• Experience: 2–5+ years of experience in administrative roles supporting senior management.
• Technical Skills:
  • Proficiency in Microsoft Office / Google Suite (Word, Excel, PowerPoint, Outlook).
  • Working knowledge of Oracle (Purchasing, Vista Plus) and accounting systems.
  • Minimum typing speed of 60 wpm (shorthand skills preferred).
• Core Competencies:
  • Exceptional written and verbal communication skills.
  • Demonstrated ability to prioritize workload and manage multiple tasks simultaneously.
  • solid attention to detail, accuracy, and problem‑solving abilities.
  • High level of tact, integrity, and discretion when interfacing with executive‑level contacts.

salary: $27 - $28 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Key Responsibilities

Calendar & Travel

• Manage executive calendars, schedule meetings, and organize events.
• Arrange domestic/international travel, flights, hotels, cars, and itineraries.
• Process passports, international visas, and visitor travel logistics.

Office Operations

• Oversee daily administrative duties: mail, phone, supply stock, and filings.
• Coordinate office space moves, allocations, and employee relocations.
• Review emails, draft routine correspondence, and serve as key contact.

Financial & Procurement

• Process POs, requisitions, and ACEs; onboard vendors in Oracle.
• Review expense reports and purchasing cards for policy adherence.
• Prepare monthly expense reports and track costs via Vista Plus/Oracle GL.
• Support department budget analysis and expense tracking.

HR & Confidential Support

• Process sensitive personnel paperwork (pay increases, hires, terminations).
• Maintain strict confidentiality on all organizational and staff matters.
• Exercise independent judgment using company policy and structure.

Safety & Environment

• Promote workplace safety; schedule and attend monthly safety meetings.
• Enforce safety protocols and maintain office housekeeping standards.

Skills

• Secretary - Admin Assist
• Google Suite (1 year of experience is required)
• administrative assistant

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Experience

• Experienced
• 2 years

Education

• High School (required)

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.