Administrative Coordinator for Union Office & Budgets

Care New England; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Care New England is seeking an Union Associate Administrative Coordinator to support daily office operations, draft and type correspondence, manage calendars, and assist with departmental budgeting. You will handle mail and filing, coordinate conferences and travel, screen calls, and help maintain confidentiality of patients and staff.

Daily duties include coordinating meetings, processing routine expenditures, and assisting with reports.

Qualifications

• High school diploma required with 1–3 years of secretarial experience.
• Experience in medical terminology is helpful.
• Must be proficient in English and have strong interpersonal and communication skills.

Responsibilities

• Composes and types correspondence, memos and documents.
• Processes and tracks invoices, receipts and routine expenditures.
• Assists in monitoring departmental budgets and accounts.
• Facilitates flow of information from supervisor to contacts inside and outside the organization.
• Receives and screens visitors and telephone calls.
• Coordinates meetings and travel arrangements and maintains personal calendars.
• Receives, sorts, reviews and distributes mail.
• Develops and maintains department record-keeping systems.

Skills

Secretarial experience

Interpersonal skills

Scheduling

Word processing

Education

High school diploma

Tools

Microsoft Word

Office equipment

Job description

Care New England is seeking an Union Associate Administrative Coordinator to support daily office operations, draft and type correspondence, manage calendars, and assist with departmental budgeting. You will handle mail and filing, coordinate conferences and travel, screen calls, and help maintain confidentiality of patients and staff.

Daily duties include coordinating meetings, processing routine expenditures, and assisting with reports.