Executive Administrative Coordinator

University System of New Hampshire; Durham (NH); On-site; USD 34,000 - 36,000; Full time

Job summary

The University System of New Hampshire located in Durham, NH seeks an Administrative Coordinator to support UNH Cooperative Extension leadership with calendar management, meeting coordination, travel logistics, and confidential documentation. This in-person role emphasizes professional office operation and statewide coordination from the Durham campus.

The position requires strong organizational and communication skills, plus proven experience coordinating events and supporting leadership teams

Qualifications

• Seven years of office experience of increasing responsibility, a bachelor's degree and three years of relevant experience, or combination of experience, specialized training, and higher education equal to seven years.
• Strong calendaring and computer skills (preferably Microsoft Office Suite).
• Experience planning and coordinating events.

Responsibilities

• Support Extension director and leadership team, selected committees and projects associated with Extension.
• Maintain busy calendar for director, setting priorities and making independent decisions as appropriate.
• Manage internal documentation and confidential documents including hiring, onboarding, promotion, performance evaluation, civil rights, strategic planning, committees and teams, county and state advisory councils, program development and evaluation, and volunteer management.
• Manage financial records for director, including travel and purchasing expenses.
• Manage statewide marketing and operations accounts.
• Serve as Extension liaison with UNH telecommunications for phone system.
• Assist with job searches by scheduling interviews, travel and logistics, and onboarding new employees.
• Maintain inventory and order office supplies.
• Sort and route mail.
• Maintain staff directory.
• Assist in management of promotion process; manage emeritus request process.
• Arrange travel for leadership team.
• Develop and improve office processes and systems.
• Other administrative duties as needed.

Skills

Calendaring

Office administration

Event planning

Communication

Independent work

Team collaboration

Time management

Decision making

Education

Bachelor's degree

Seven years of progressively responsible office experience

Tools

Adobe Creative Suite

Zoom

Teams

OneDrive

SharePoint

Workday

UShop

Drupal

Qualtrics

Job description

The University System of New Hampshire located in Durham, NH seeks an Administrative Coordinator to support UNH Cooperative Extension leadership with calendar management, meeting coordination, travel logistics, and confidential documentation. This in-person role emphasizes professional office operation and statewide coordination from the Durham campus.

The position requires strong organizational and communication skills, plus proven experience coordinating events and supporting leadership teams