Union Associate Administrative Coordinator Per Diem

Women & Infants Hospital; Providence (RI); On-site; USD 40,000 - 56,000; Full time

Job summary

Women & Infants Hospital in Providence, RI seeks an Union Associate Administrative Coordinator to perform general administrative duties, support secretarial functions, and assist with departmental budgets. Responsibilities include composing correspondence, scheduling, filing, travel arrangements, and information distribution, with emphasis on confidentiality and efficient office flow.

The role requires a high school diploma and 1–3 years in secretarial functions; medical terminology knowledge is

Qualifications

• High school diploma with 1–3 years in secretarial functions.
• Background in medical terminology is helpful.
• Must have working knowledge of computers, including word processing; strong interpersonal and communication skills; proficiency in English.

Responsibilities

• Compose and type correspondence, memos and documents.
• Process and track invoices, receipts and routine expenditures.
• Monitor departmental budgets and accounts.
• Coordinate meetings and travel arrangements; maintain personal calendar.
• Answer telephones and screen visitors; handle information flow.
• Develop and maintain department record-keeping systems.
• Operate standard office equipment; prepare reports as requested.

Skills

Typing

Interpersonal skills

Computer skills

English proficiency

Education

High school diploma

Tools

MS Word

MS Excel

Scheduling software

Job description

Job Summary

The Union Associate Administrative Coordinator performs general administrative duties, such as composing and typing correspondence, processing routine expenditures, and assisting with departmental budgets. Provides secretarial support, including typing, scheduling, filing and answering telephones. Assists in obtaining/distributing information, making arrangements for conferences and travel, and other job-related duties as requested.

Job Summary

The Union Associate Administrative Coordinator performs general administrative duties, such as composing and typing correspondence, processing routine expenditures, and assisting with departmental budgets. Provides secretarial support, including typing, scheduling, filing and answering telephones. Assists in obtaining/distributing information, making arrangements for conferences and travel, and other job-related duties as requested.

Duties & Responsibilities

• Composes and types correspondence, memos and documents.
• Processes and tracks invoices, receipts and routine expenditures.
• Assists in monitoring departmental budgets and accounts.
• Facilitates flow of information from supervisor to various internal or external contacts.
• Receives and screens visitors and telephone calls.
• Coordinates meetings and travel arrangements and maintains personal calendar.
• Receives, sorts, reviews and distributes mail.
• Develops and maintains department record keeping systems.
• Operates standard office machines and equipment.
• Develops and prepares reports as assigned or requested.
• Preserves and protects patients and employees rights to confidentiality.

Requirements

Performs other job-related duties as required or requested.

High school diploma with at least one to three years experience in secretarial functions. Background in medical terminology helpful. Must have working knowledge of computers, including word processing, strong interpersonal and communications skills, and be proficient in the English language.

Internal Posting Period: 4/8/2026-4/17/2026

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.