Administrative Coordinator - Department Operations

Capital Health (US); Pennington (NJ); Vor Ort; USD 28.000 - 36.000; Vollzeit

Benefits dieser Stelle

Medical Plan

Dental Plan

Vision Plan

FSA

Retirement Savings Plan

Life Insurance

Disability Benefits – LTD/STD

Employee Assistance Program

Commuter Transit

Commuter Parking

Zusammenfassung

Capital Health seeks an experienced administrative professional to support multiple departments, manage calendars, schedule meetings, and coordinate logistics. The role requires strong organizational and interpersonal skills, plus at least three years of clerical experience and proficiency in MS Office.

The position emphasizes confidential records handling, report processing, vendor coordination, and document preparation. 40-hour work week with comprehensive benefits available.

Qualifikationen

• Three years of clerical, office, or administrative experience.
• Broad knowledge of administrative and clerical functions.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) required. Familiarity with basic internet searching and browsing.

Aufgaben

• Maintains calendars for Department Head with accuracy, schedules meetings and coordination of facilities, catering, and logistics.
• Maintains records and databases, handles confidential files, and liaises with Payroll and Human Resources.
• Processes reports, requisitions, invoices, and expense reports with appropriate coding and signatures.
• Coordinates outside contacts and vendors, attends committee meetings, and supports drafting and editing documents.
• Prepares and formats letters, memoranda, and presentations using MS Office and ensures timely responses to mail and emails.
• Organizes data, maintains files, and supports databases, research as needed, and logs.

Kenntnisse

Calendar management

Scheduling

Organizational skills

Interpersonal skills

Ausbildung

High school diploma or GED

Associate's or business school degree preferred

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Internet research

Jobbeschreibung

Capital Health seeks an experienced administrative professional to support multiple departments, manage calendars, schedule meetings, and coordinate logistics. The role requires strong organizational and interpersonal skills, plus at least three years of clerical experience and proficiency in MS Office.

The position emphasizes confidential records handling, report processing, vendor coordination, and document preparation. 40-hour work week with comprehensive benefits available.