Union Administrative Coordinator - Scheduling & Budgeting

Women & Infants Hospital; Providence (RI); On-site; USD 40,000 - 56,000; Full time

Job summary

Women & Infants Hospital in Providence, RI seeks an Union Associate Administrative Coordinator to perform general administrative duties, support secretarial functions, and assist with departmental budgets. Responsibilities include composing correspondence, scheduling, filing, travel arrangements, and information distribution, with emphasis on confidentiality and efficient office flow.

The role requires a high school diploma and 1–3 years in secretarial functions; medical terminology knowledge is

Qualifications

• High school diploma with 1–3 years in secretarial functions.
• Background in medical terminology is helpful.
• Must have working knowledge of computers, including word processing; strong interpersonal and communication skills; proficiency in English.

Responsibilities

• Compose and type correspondence, memos and documents.
• Process and track invoices, receipts and routine expenditures.
• Monitor departmental budgets and accounts.
• Coordinate meetings and travel arrangements; maintain personal calendar.
• Answer telephones and screen visitors; handle information flow.
• Develop and maintain department record-keeping systems.
• Operate standard office equipment; prepare reports as requested.

Skills

Typing

Interpersonal skills

Computer skills

English proficiency

Education

High school diploma

Tools

MS Word

MS Excel

Scheduling software

Job description

Women & Infants Hospital in Providence, RI seeks an Union Associate Administrative Coordinator to perform general administrative duties, support secretarial functions, and assist with departmental budgets. Responsibilities include composing correspondence, scheduling, filing, travel arrangements, and information distribution, with emphasis on confidentiality and efficient office flow.

The role requires a high school diploma and 1–3 years in secretarial functions; medical terminology knowledge is