Union Associate Administrative Coordinator Per Diem

Care New England; Providence (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

Care New England is seeking an Union Associate Administrative Coordinator to support daily office operations, draft and type correspondence, manage calendars, and assist with departmental budgeting. You will handle mail and filing, coordinate conferences and travel, screen calls, and help maintain confidentiality of patients and staff.

Daily duties include coordinating meetings, processing routine expenditures, and assisting with reports.

Qualifications

• High school diploma required with 1–3 years of secretarial experience.
• Experience in medical terminology is helpful.
• Must be proficient in English and have strong interpersonal and communication skills.

Responsibilities

• Composes and types correspondence, memos and documents.
• Processes and tracks invoices, receipts and routine expenditures.
• Assists in monitoring departmental budgets and accounts.
• Facilitates flow of information from supervisor to contacts inside and outside the organization.
• Receives and screens visitors and telephone calls.
• Coordinates meetings and travel arrangements and maintains personal calendars.
• Receives, sorts, reviews and distributes mail.
• Develops and maintains department record-keeping systems.

Skills

Secretarial experience

Interpersonal skills

Scheduling

Word processing

Education

High school diploma

Tools

Microsoft Word

Office equipment

Job description

Job Summary

The Union Associate Administrative Coordinator performs general administrative duties, such as composing and typing correspondence, processing routine expenditures, and assisting with departmental budgets. Provides secretarial support, including typing, scheduling, filing and answering telephones. Assists in obtaining/distributing information, making arrangements for conferences and travel, and other job‑related duties as requested.

Duties & Responsibilities

• Composes and types correspondence, memos and documents.
• Processes and tracks invoices, receipts and routine expenditures.
• Assists in monitoring departmental budgets and accounts.
• Facilitates flow of information from supervisor to various internal or external contacts.
• Receives and screens visitors and telephone calls.
• Coordinates meetings and travel arrangements and maintains personal calendar.
• Receives, sorts, reviews and distributes mail.
• Develops and maintains department record keeping systems.
• Operates standard office machines and equipment.
• Develops and prepares reports as assigned or requested.
• Preserves and protects patients and employees rights to confidentiality.
• Performs other job‑related duties as required or requested.

Requirements

High school diploma with at least one to three years experience in secretarial functions. Background in medical terminology helpful. Must have working knowledge of computers, including word processing, strong interpersonal and communications skills, and be proficient in the English language.

EEO Statements

Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job‑specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case‑by‑case basis.

EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.