Administrative Coordinator

Hire With Jarvis - Lance Melendez; Schaumburg (IL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits

Opportunity for growth

Job summary

Hire With Jarvis - Lance Melendez in Schaumburg, IL is seeking an Administrative Coordinator to ensure smooth day-to-day operations by collaborating with sales and operations teams. In this role, you'll manage payroll, support hiring processes, and assist with KPI tracking to drive sales success.

The ideal candidate has experience in office management, strong organizational skills, and familiarity with payroll systems like QuickBooks. The position offers a supportive environment with opportunities for growth.

Qualifications

• Proven experience in office management, operations, or a related role.
• Familiarity with payroll systems and tools (e.g., QuickBooks).
• Strong organizational skills and attention to detail.

Responsibilities

• Act as a liaison between the sales, operations, and warehouse teams.
• Oversee the onboarding process for new hires.
• Process and manage payroll accurately.
• Monitor the monthly budget for office supplies and expenses.
• Utilize tools such as QuickBooks and API integrations.
• Collaborate with sales team to track and report KPIs.
• Coordinate the hiring process for sales positions.

Skills

Office management

Payroll systems

Organizational skills

Interpersonal skills

KPI tracking

Tools

QuickBooks

Office management tools

Job description

Job Title: Administrative Coordinator
Location: Schaumburg, IL
Salary Range: $40,000 – $60,000 per year

Job Summary

We are seeking a proactive and detail-oriented Administrative Coordinator to join our team. In this role, you will work closely with the sales and operations teams, ensuring smooth day-to-day operations, supporting payroll and hiring processes, managing office functions, and assisting with sales team KPIs and revenue operations. This is an excellent opportunity to contribute to a dynamic and growing organization.

Key Responsibilities

• Collaboration: Act as a liaison between the sales, operations, and warehouse teams to ensure streamlined processes and effective communication.
• Onboarding and Training: Oversee the onboarding process for new hires across sales, operations, and warehouse teams.
• Payroll Management: Process and manage payroll accurately, ensuring compliance with company policies and regulations.
• Budget Oversight: Monitor and manage the monthly budget for office supplies, expenses, and other operational costs.
• Software Proficiency: Utilize tools such as QuickBooks and API integrations to support financial and operational functions.
• Revenue Operations: Collaborate with the sales team to track and report key performance indicators (KPIs) to drive sales success.
• Hiring Support: Coordinate the hiring process for sales and outdoor sales positions, including scheduling interviews and managing recruitment logistics.
• Attendance and Supplies Management: Maintain office supply inventories and manage attendance tracking to ensure operational efficiency.
• Administrative Support: Handle interview scheduling, office management tasks, and other administrative responsibilities as needed.

Qualifications

• Proven experience in office management, operations, or a related role.
• Familiarity with payroll systems and tools (e.g., QuickBooks).
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Experience with KPI tracking, revenue operations, and hiring processes is a plus.
• Proficiency in using office management tools and systems.

Benefits

• Opportunity to work closely with dynamic sales and operations teams.
• Competitive salary and benefits.
• A supportive work environment with opportunities for growth.

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