Administrative Coordinator

Confidential - Job Hiring; Los Angeles (CA); Hybrid; USD 65,000 - 80,000; Full time

Job summary

A leading recruiting agency is seeking an Administrative Coordinator to support their sales team in Los Angeles. The ideal candidate is highly organized and detail-oriented, with over 2 years of experience in sales support. Responsibilities include assisting with administrative tasks, managing CRM records, conducting research, and preparing sales presentations. This is a full-time position with a compensation range of $65,000 to $80,000 per year, offering a hybrid work environment.

Qualifications

• 2+ years of experience in sales support or administrative coordination.
• Strong organizational skills to manage multiple tasks simultaneously.
• Clear written and verbal communication skills.

Responsibilities

• Assist the sales teams with administrative and operational tasks.
• Keep CRM records current and accurate.
• Conduct background research on potential partners.
• Organize and customize sales presentations.
• Manage calendars and schedule meetings.
• Track inbound inquiries for prompt responses.

Skills

Organizational skills

Communication skills

Research skills

Tools

Salesforce

HubSpot

Job description

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Confidential - Job Hiring provided pay range

This range is provided by Confidential - Job Hiring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $80,000.00/yr

Our client is seeking an Administrative Coordinator to support their growing sales team. This role is ideal for someone who is highly organized, detail-oriented, and interested in supporting revenue-driving teams behind the scenes. You’ll work closely with senior sales leadership, assist with day‑to‑day execution, and help ensure a smooth and professional experience for prospective partners. The position is hybrid and based in Los Angeles.

Responsibilities Include:

• Sales Process Support: Assist the sales teams with administrative and operational tasks throughout the sales lifecycle, from initial outreach through proposal coordination.
• CRM Maintenance: Keep CRM records current and accurate by logging leads, notes, communications, and deal stages to support pipeline visibility and reporting.
• Prospect Research: Conduct background research on potential partners and brands, including category positioning, ecommerce footprint, and market presence.
• Sales Content Preparation: Help organize, update, and customize sales presentations, case studies, and introductory materials. Support proposal preparation and follow‑up documentation as needed.
• Scheduling & Coordination: Manage calendars, schedule meetings, and help coordinate next steps to ensure timely follow‑through across active opportunities.
• Inbound Lead Support: Track inbound inquiries and support prompt responses and handoffs within the sales team.
• Brand Consistency: Assist in maintaining a consistent, professional tone and presentation across all sales communications and materials.

Required Qualifications:

• Experience: 2+ years of experience in sales support, administrative coordination, project coordination, or a similar role supporting client‑facing or revenue teams.
• Tools & Systems: Experience working with CRM platforms such as Salesforce, HubSpot, or similar systems; familiarity with prospecting or lead‑generation tools is a plus.
• Organization & Detail: Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously.
• Communication Skills: Clear written and verbal communication skills with a professional and polished approach.
• Research Skills: Ability to gather, assess, and summarize information efficiently.

Please submit your resume for consideration.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Senior Level

Associate

Employment Type

Full‑time

Job Function & Industries

• Administrative and Project Management
• Marketing Services and Public Relations and Communications Services