Office Operations & HR Coordinator

NextPlay Jobs; Arlington Heights (IL); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Annual discretionary bonus eligibility

Medical benefits

Dental benefits

Vision benefits

401(k)

Employee Stock Ownership Plan (ESOP)

Job summary

NextPlay Jobs is seeking an Office Operations & HR Coordinator in Arlington Heights, IL. This role supports daily office functions and HR processes, ideal for early to mid-career individuals. Responsibilities include coordinating office activities, maintaining employee records, and assisting with onboarding. Candidates should have 3+ years in administrative roles and proficiency in Microsoft Office. Benefits include medical, dental, vision, and 401(k).

Qualifications

• 3+ years of experience in administrative or office operations roles.
• Exposure to HR-related tasks such as onboarding preferred.
• Ability to prioritize effectively in a fast-paced environment.

Responsibilities

• Coordinate daily office activities for an efficient work environment.
• Support onboarding activities including new hire paperwork.
• Maintain accurate employee records and files.

Skills

Organizational skills

Multitasking

Attention to detail

Microsoft Office

Communication skills

Basic accounting functions

Tools

SharePoint

Google Drive

Job description

Position Title: Office Operations & HR Coordinator

Location: Arlington Heights, IL

Company Overview

Our client is a well-established mechanical contractor with over a century of continuous service, supporting commercial, industrial, healthcare, and mission-critical projects across the Chicagoland area and beyond. They are seeking a motivated and detail-oriented Office Operations Coordinator & HR Coordinator to support daily operations and contribute to an organized, efficient, and positive work environment.

Position Summary

The Office Operations & HR Coordinator plays a key role in supporting the day-to-day functions of the office while assisting with core employee lifecycle processes. This position is ideal for someone early to mid-career who enjoys keeping operations running smoothly and has an interest in gaining exposure to HR coordination.

This is a hands-on, highly collaborative role that blends administrative operations with employee support responsibilities. This is not an executive assistant role.

Key Responsibilities

Office Operations

• Coordinate daily office activities to ensure an organized and efficient work environment
• Maintain office supplies, equipment, and overall office organization
• Serve as a central point of contact for internal office needs and coordination
• Support scheduling and coordination across office and field teams
• Assist with purchase orders, expense tracking, document preparation, and reporting
• Track and renew business licenses to ensure compliance
• Identify opportunities to improve administrative processes and workflows
• Support implementation and consistency of administrative procedures and company policies
• Coordinate business insurance claims and related documentation
• Assist with fleet coordination and management of employee devices (phones, tablets)

HR Coordination

• Support onboarding activities, including new hire paperwork, orientation scheduling, and system setup
• Coordinate offboarding processes, including exit interviews and documentation
• Maintain accurate and up-to-date employee records and files
• Assist with benefits coordination and respond to general employee inquiries
• Support internal communication related to HR policies, updates, and initiatives
• Partner with leadership to help ensure a smooth and positive employee experience

Qualifications

• 3+ years of experience in administrative, office operations, or coordination roles
• Exposure to HR-related tasks such as onboarding or employee records preferred
• Strong organizational and multitasking skills with high attention to detail
• Ability to work independently and prioritize effectively in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience supporting basic accounting functions (purchase orders, invoicing, expense tracking)
• Strong communication skills with the ability to work effectively with both office staff and field personnel
• Familiarity with document management systems (SharePoint, Google Drive, or similar)
• Experience in construction, HVAC, or service-based environments is a plus
• Annual discretionary bonus eligibility
• Medical, dental, and vision benefits
• 401(k) and Employee Stock Ownership Plan (ESOP)