Office Coordinator

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

Medical

Paid Time Off (PTO)

Job summary

A leading staffing firm in Chicago seeks an Office Coordinator to manage front office operations and provide administrative support. The role involves exceptional customer service, data entry, and assistance with payroll coordination, requiring a detail-oriented individual with strong Microsoft Office skills. The position offers a salary range of $45k-$50k along with a comprehensive benefits package. Ideal candidates will thrive in a fast-paced, energetic environment and handle confidential information with discretion.

Qualifications

• Proficient in Microsoft Office, especially Excel.
• Highly organized and detail-oriented with accurate data entry.
• Strong problem-solving skills and proactive mindset.

Responsibilities

• Manage the front office operations and phone system.
• Deliver exceptional customer service to clients and candidates.
• Assist with data entry and maintain administrative records.

Skills

Proficient in Microsoft Office

Excellent customer service skills

Strong problem-solving skills

Highly organized

Superior communication skills

Education

Bachelor’s degree preferred

Job description

Exciting opportunity to work with a growing, energetic, and progressive industry leader!

Mack & Associates, Ltd. is one of the top staffing firms in Chicago and also a proud Women Owned Business (WBE) that places Chicago’s best administrative support professionals for positions on a direct-hire, temp-to-hire, or temporary basis. We consistently match candidates’ technical skills, personality, and work ethic to the culture of the organization.

Our boutique staffing firm offers a great hands-on opportunity to join a great corporate team and office culture. We are seeking an Office Coordinator that helps run our front office operations of our company. This position will offer exposure to the recruiting world for an eager, HR-focused individual, while also providing valuable experience supporting administrative financial processes such as basic accounting coordination and payroll-related tasks. This role would also be managing the office services of our company and helping support company events as well.

This position will be the primary person responsible for managing a busy, multi-line phone system, delivering exceptional customer service to clients, candidates, and coworkers, and learning the operations of a company from inside out. In addition to front-desk responsibilities, this role requires a highly organized and detail-oriented individual who can ensure accuracy in documentation, assist with data entry, support timesheet tracking, and help maintain administrative records.

The ideal candidate is self-motivated, flexible, and thrives in a fast-paced environment. They are proactive, resourceful, and comfortable handling confidential information with discretion. Strong attention to detail, accuracy with numbers, and the ability to juggle multiple priorities will be key to success in this role.

This is an in-person position that offers a salary range of 45k-50k and includes a comprehensive benefits package, including but not limited to medical and PTO.

Requirements and Responsibilities

• Bachelor’s degree preferred
• Proficient in Microsoft Office (Excel experience strongly preferred)
• Superior written and verbal communication skills
• Highly organized and exceptionally detail-oriented with strong accuracy in data entry and documentation
• Excellent customer service skills and a positive, professional attitude
• Ability to work independently with minimal supervision and manage multiple priorities
• Strong problem-solving skills and a proactive, resourceful mindset
• Ability to handle confidential and sensitive information with discretion
• Basic knowledge of accounting principles and administrative financial processes preferred
• Experience assisting with payroll support tasks such as timesheet tracking, data entry, or coordination with accounting teams is a plus
• Comfortable working with numbers, verifying information for accuracy, and supporting light invoicing tasks.