Recruiting & Administrative Coordinator

Midspire; Schaumburg (IL); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Hands-on training

Ongoing professional development

Clear growth opportunities

Supportive office culture

Competitive hourly pay

Job summary

A dynamic marketing services firm is seeking a detail-oriented Recruiting & Administrative Coordinator to join their in-house team in Schaumburg, IL. This full-time position involves supporting the recruitment process, onboarding new hires, and managing office administration tasks. Candidates should be highly organized and have strong communication skills. This role offers hands-on training, competitive hourly pay, and clear growth opportunities. Join a supportive team-oriented culture and contribute to a thriving office environment.

Qualifications

• Prior administrative or recruiting experience is a plus, but not required.
• Able to work onsite full-time in Schaumburg, IL.
• Comfortable multitasking in a fast-paced office environment.
• Professional, friendly, and team-focused mindset.
• Prior administrative or recruiting experience is a plus, training provided.

Responsibilities

• Support the recruiting process by coordinating interviews.
• Serve as a point of contact for applicants.
• Assist with onboarding new hires.
• Maintain and update applicant and employee records.
• Communicate with hiring managers regarding interview schedules.
• Communicate with hiring managers and leadership regarding interview schedules and next steps.
• Manage multiple priorities while maintaining accuracy and organization.

Skills

Highly organized

Detail-oriented

Strong communication skills

Time management skills

Multitasking

Friendly and team-focused mindset

Job description

We’re looking for an energetic, detail-oriented team player to join our in‑house recruiting and administrative team in Schaumburg, IL. This is a great opportunity for someone who enjoys staying organized, working with people, and supporting both recruiting and office operations in a fast‑paced, professional environment.

As a Recruiting & Administrative Coordinator, you’ll play a key role in keeping our hiring process and day‑to‑day office functions running smoothly. You’ll support recruiting efforts, assist with onboarding, coordinate interviews, and handle essential administrative tasks that help our team stay efficient and connected. We believe in promoting from within and providing hands‑on training to help you grow both professionally and personally.

What You’ll Do:

• Support the recruiting process by coordinating interviews and confirming candidate availability
• Serve as a point of contact for applicants, ensuring a positive and professional candidate experience
• Assist with onboarding new hires, including paperwork, scheduling, and internal coordination
• Maintain and update applicant and employee records within our systems
• Oversee general administrative tasks to support daily office operations
• Communicate with hiring managers and leadership regarding interview schedules and next steps
• Manage multiple priorities while maintaining accuracy and organization

What We’re Looking For:

• Highly organized, detail-oriented, and dependable
• Strong communication and time management skills
• Comfortable multitasking in a fast‑paced office environment
• Professional, friendly, and team-focused mindset
• Prior administrative or recruiting experience is a plus, but not required (training provided)
• Able to work onsite full-time in Schaumburg, IL

What We Offer:

• Hands‑on training and ongoing professional development
• Clear growth opportunities within the company
• Competitive hourly pay with travel opportunities
• Supportive, team‑oriented office culture

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Marketing Services