Administrative Coordinator

Staffmark Group; New Market (VA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Weekly pay

Benefits package

Life insurance

401(k) plan

Team environment

Job summary

Staffmark Group in New Market, VA seeks an Administrative Coordinator to keep schedules, supplies, and customer service flowing smoothly. The role requires handling daily bookkeeping tasks, invoicing, and basic payroll support while maintaining professional office operations.

You'll work a Monday–Friday, 8:00 AM–5:00 PM schedule and earn $25.00 per hour with a comprehensive benefits package. The ideal candidate has 2+ years in office support, QuickBooks and Excel proficiency, and strong

Qualifications

• High school diploma or GED required.
• Postsecondary coursework in Accounting, Bookkeeping, Business Administration, or a related field is a plus.
• Proficiency with basic business software, including Microsoft Office applications.

Responsibilities

• Maintain accurate financial records and perform daily bookkeeping activities.
• Prepare invoices, process payments, and follow up on outstanding customer balances.
• Manage accounts payable and accounts receivable transactions.
• Organize and maintain financial records, receipts, and supporting documentation.
• Assist with payroll processing, employee timekeeping, and timesheet verification.
• Answer phones, respond to emails, and provide professional customer service.
• Communicate with customers and vendors regarding invoices, payments, and account inquiries.
• Create spreadsheets, reports, and other business documents using Microsoft Excel and QuickBooks.
• Support scheduling, purchasing, filing, and general office administration functions.
• Assist with special projects and other administrative duties as needed.

Skills

Bookkeeping

Accounting

Payroll

Office administration

Accounts payable

Accounts receivable

Invoicing

Customer payments

Education

High school diploma or GED

Accounting / Business coursework

Tools

QuickBooks

Microsoft Excel

Microsoft Office

Job description

Now hiring for an Administrative Coordinator

Location: New Market, VA

Pay Rate: $25.00 per hour

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

You're the one who keeps everything on track, from schedules to supplies to smiling faces. In this Administrative Coordinator role, your multitasking magic and positive energy make you the heartbeat of the office. You'll handle the details that keep everyone moving and make it all look effortless.

Looking for Administrative Coordinator jobs in New Market where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Education Requirements

• High school diploma or GED required.
• Postsecondary coursework in Accounting, Bookkeeping, Business Administration, or a related field is a plus.
• Proficiency with basic business software, including Microsoft Office applications.

Experience Requirements

• 2+ years of experience in bookkeeping, accounting, payroll, office administration, or a similar office support role preferred.
• Experience processing invoices, accounts payable (AP), accounts receivable (AR), billing, and customer payments.
• Experience maintaining financial records and supporting payroll functions.
• Working knowledge of QuickBooks and Microsoft Excel.

Preferred Qualifications

• Payroll processing and timekeeping experience.
• Strong understanding of bookkeeping principles and financial documentation.
• Highly organized with excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced office environment.
• Professional communication skills and strong customer service mindset.
• Dependable, trustworthy, and able to work independently with minimal supervision.

Physical Capabilities

• Ability to sit, stand, and work at a computer for extended periods.
• Frequent use of hands and fingers for typing, data entry, and office equipment.
• Ability to review financial records, reports, and spreadsheets with close attention to detail.
• Occasional lifting and carrying of office files, supplies, or materials.

Job Duties

• Maintain accurate financial records and perform daily bookkeeping activities.
• Prepare invoices, process payments, and follow up on outstanding customer balances.
• Manage accounts payable and accounts receivable transactions.
• Organize and maintain financial records, receipts, and supporting documentation.
• Assist with payroll processing, employee timekeeping, and timesheet verification.
• Answer phones, respond to emails, and provide professional customer service.
• Communicate with customers and vendors regarding invoices, payments, and account inquiries.
• Create spreadsheets, reports, and other business documents using Microsoft Excel and QuickBooks.
• Support scheduling, purchasing, filing, and general office administration functions.
• Assist with special projects and other administrative duties as needed.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.