Administrative Coordinator

PeopleShare by PROMAN; Hampton (VA); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Weekly pay

Health Insurance after 30 days

401K with employer matching

Job summary

PeopleShare by PROMAN seeks an Administrative Coordinator to support daily operations, coordinate community-focused initiatives, and assist with special projects and events. The role balances administrative tasks with relationship-building and event coordination in an in-office, collaborative environment.

The ideal candidate holds a Bachelor’s degree (or equivalent) with 2+ years in administrative roles, strong organization, and superb communication skills.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of experience in administrative support, office coordination, project coordination, event planning, or program administration.

Responsibilities

• Coordinate schedules, meetings, communications, and administrative processes to support daily operations.
• Assist with planning and execution of events, programs, and special projects, including logistics and stakeholder communications.
• Maintain records, reports, and organizational documents while tracking deadlines and project milestones.
• Serve as a professional point of contact for vendors, partners, and community stakeholders.

Skills

Organizational skills

Time management

Written and verbal communication

MS Office proficiency

Prioritization

Multitasking

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and service-oriented Administrative Coordinator to support daily operations, coordinate community-focused initiatives, and assist with special projects and events. This role is ideal for someone who enjoys balancing administrative responsibilities with relationship-building, event coordination, and stakeholder support.

The successful candidate will thrive in a collaborative office environment, enjoy interacting with a wide variety of people, and possess exceptional attention to detail.

Schedule: Full-time, In-Office, Monday through Friday. Occasional evening or weekend availability may be required for special events or organizational activities.

Pay Rate: $23.00 per hour

Key Responsibilities

• Coordinate schedules, meetings, communications, and administrative processes to support daily operations.
• Assist with planning and execution of events, programs, and special projects, including logistics and stakeholder communications.
• Maintain records, reports, and organizational documents while tracking deadlines and project milestones.
• Serve as a professional point of contact for vendors, partners, and community stakeholders.
• Provide general administrative and operational support to ensure efficient business operations.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2+ years of experience in administrative support, office coordination, project coordination, event planning, or program administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Ideal Candidate

• Enjoy helping people and providing exceptional customer service.
• Are personable, professional, and comfortable interacting with a diverse group of individuals.
• Take initiative and proactively solve problems.
• Thrive in a collaborative, team-oriented environment.
• Can balance routine administrative work with event and project support.
• Prefer a structured, professional office setting.
• Are looking for a long-term opportunity with room to grow.

Why Work With PeopleShare?

• Weekly pay
• Career growth with leading Hampton Roads companies
• Health Insurance after 30 days
• 401K with employer matching

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.