Administrative Coordinator

Staffmark; New Market (VA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive benefits (medical,Dental

Vision coverage

Life Insurance and Disability

Optional 401(k) Plan

Supportive professional environment

Job summary

Staffmark is hiring an Administrative Coordinator in New Market, VA. The role includes daily bookkeeping, invoicing, AP/AR, payroll support, and front-office duties in a professional setting. Strong organizational skills and experience with QuickBooks and Excel are preferred.

The position offers competitive pay, comprehensive benefits, and a Monday–Friday schedule, with health coverage and retirement plan options to support long-term growth.

Qualifications

• High school diploma or GED required.
• Postsecondary coursework in Accounting, Bookkeeping, Business Administration, or related field is a plus.
• Proficiency with basic business software, including Microsoft Office.

Responsibilities

• Maintain accurate financial records and perform daily bookkeeping activities.
• Prepare invoices, process payments, and follow up on outstanding customer balances.
• Manage accounts payable and accounts receivable transactions.
• Organize and maintain financial records, receipts, and supporting documentation.
• Assist with payroll processing, employee timekeeping, and timesheet verification.
• Answer phones, respond to emails, and provide professional customer service.
• Communicate with customers and vendors regarding invoices, payments, and account inquiries.
• Create spreadsheets, reports, and other business documents using Microsoft Excel and QuickBooks.
• Support scheduling, purchasing, filing, and general office administration functions.
• Assist with special projects and other administrative duties as needed.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Customer service

Attention to detail

Professionalism

Education

High school diploma or GED

Postsecondary coursework in Accounting/Bookkeeping/Business Admin

Tools

Microsoft Office

Microsoft Excel

QuickBooks

Job description

Now hiring for an Administrative Coordinator
Location: New Market, VA
Pay Rate: $25.00 per hour
Schedule: Monday-Friday, 8:00 AM – 5:00 PM

Office Ninja Wanted – Sharp, Swift, and Super Organized

You’re the one who keeps everything on track, from schedules to supplies to smiling faces. In this Administrative Coordinator role, your multitasking magic and positive energy make you the heartbeat of the office. You’ll handle the details that keep everyone moving and make it all look effortless.

Looking for Administrative Coordinator jobs in New Market where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

This opportunity is based on an Administrative Coordinator career path and is being offered by Staffmark to qualified candidates.

Education Requirements

• High school diploma or GED required.
• Postsecondary coursework in Accounting, Bookkeeping, Business Administration, or a related field is a plus.
• Proficiency with basic business software, including Microsoft Office applications.

Experience Requirements

• 2+ years of experience in bookkeeping, accounting, payroll, office administration, or a similar office support role preferred.
• Experience processing invoices, accounts payable (AP), accounts receivable (AR), billing, and customer payments.
• Experience maintaining financial records and supporting payroll functions.
• Working knowledge of QuickBooks and Microsoft Excel.

Preferred Qualifications

• Payroll processing and timekeeping experience.
• Strong understanding of bookkeeping principles and financial documentation.
• Highly organized with excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced office environment.
• Professional communication skills and strong customer service mindset.
• Dependable, trustworthy, and able to work independently with minimal supervision.

Physical Capabilities

• Ability to sit, stand, and work at a computer for extended periods.
• Frequent use of hands and fingers for typing, data entry, and office equipment.
• Ability to review financial records, reports, and spreadsheets with close attention to detail.
• Occasional lifting and carrying of office files, supplies, or materials.

Job Duties

• Maintain accurate financial records and perform daily bookkeeping activities.
• Prepare invoices, process payments, and follow up on outstanding customer balances.
• Manage accounts payable and accounts receivable transactions.
• Organize and maintain financial records, receipts, and supporting documentation.
• Assist with payroll processing, employee timekeeping, and timesheet verification.
• Answer phones, respond to emails, and provide professional customer service.
• Communicate with customers and vendors regarding invoices, payments, and account inquiries.
• Create spreadsheets, reports, and other business documents using Microsoft Excel and QuickBooks.
• Support scheduling, purchasing, filing, and general office administration functions.
• Assist with special projects and other administrative duties as needed.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

What You Will Do

As a Administrative Coordinator you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Maintain accurate financial records and perform daily bookkeeping activities.
• Prepare invoices, process payments, and follow up on outstanding customer balances.
• Manage accounts payable and accounts receivable transactions.
• Organize and maintain financial records, receipts, and supporting documentation.
• Assist with payroll processing, employee timekeeping, and timesheet verification.
• Answer phones, respond to emails, and provide professional customer service.
• Communicate with customers and vendors regarding invoices, payments, and account inquiries.
• Create spreadsheets, reports, and other business documents using Microsoft Excel and QuickBooks.
• Support scheduling, purchasing, filing, and general office administration functions.
• Assist with special projects and other administrative duties as needed.

A Administrative Coordinator plays an important role in creating order, consistency, and professionalism in the workplace. This position supports business operations by helping manage documents, schedules, communications, data, and day-to-day office tasks.

The Administrative Coordinator role requires strong time management, clear communication, and the ability to work accurately with information. Candidates who are organized, patient, and proactive can make a meaningful impact in this type of position.

Strong administrative support helps teams stay productive and focused. A skilled Administrative Coordinator keeps details moving, supports coworkers, and contributes to a more efficient and reliable work environment.