Administrative Coordinator/Office Manager

Ameristaff; South Boston (VA); On-site; USD 64,747,000 - 70,258,000; Full time

Job summary

AmeriStaff Employment and Staffing Solutions is seeking an Administrative Coordinator / Office Manager for an opportunity in South Boston, VA. The role requires highly organized, detail-oriented individuals capable of managing payroll, invoicing, scheduling, and office coordination.

This position involves front-office support, travel arrangements, and maintaining records to ensure efficient administrative operations. A strong MS Office skill set and professional communication are essential.

Qualifications

• Experience handling payroll, invoices, and billing documentation.
• Experience in administrative recordkeeping and data entry.

Responsibilities

• Manage office supply inventory and coordinate ordering.
• Serve as the primary point of contact for visitors and front-office operations.
• Process bi-weekly payroll and maintain payroll records.
• Process invoices and support monthly billing.
• Coordinate meetings, travel, and events; maintain calendars.
• Prepare subcontractor insurance reports and renewals.

Skills

Organizational skills

Attention to detail

Verbal and written communication

Confidentiality

Customer service

Independent worker

MS Office

Calendar management

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Job description

Location: South Boston, VA

Salary Range: Pay: $23/hr.

Position: OFFICE MANAGER

Description:

AmeriStaff Employment and Staffing Solutions is seeking an Administrative Coordinator / Office Manager for an opportunity in South Boston, VA. The ideal candidate will be highly organized, detail-oriented, and capable of managing a variety of administrative, payroll, billing, scheduling, and office coordination responsibilities. This individual will play an important role in supporting daily office operations while maintaining accurate records and ensuring administrative processes run efficiently.

Benefits of the Administrative Coordinator / Office Manager:

• Pay: $23.00 per hour.

Responsibilities of the Administrative Coordinator / Office Manager:

• Manage office supply inventory and coordinate ordering of necessary materials.
• Serve as the primary point of contact for visitors and support front-office operations.
• Process bi-weekly payroll and maintain accurate payroll-related records.
• Process corporate credit card invoices, expense reports, and supporting documentation.
• Receive, code, submit, and track miscellaneous invoices.
• Assist with compiling invoices and supporting documentation for monthly billing activities.
• Prepare subcontractor insurance reports and notify appropriate team members of upcoming renewal requirements.
• Track and maintain certified payroll receipts and verify rates paid for compliance purposes.
• Maintain and update job applicant tracking lists, forms, and recruiting documentation.
• Manage conference room calendars and coordinate scheduling to maximize meeting space availability.
• Coordinate meetings, training sessions, company events, and other team functions.
• Arrange catering and meal orders for meetings, events, and team gatherings.
• Distribute incoming mail and packages and coordinate outgoing shipments as needed.
• Monitor CVA email communications and maintain solicitation tracking records.
• Coordinate business travel arrangements, including transportation, lodging, and itineraries.
• Track employee vacation schedules and business travel activities.
• Maintain records of employee food allergies and special dietary requirements.
• Manage and maintain Outlook contact lists for trade partners, vendors, and key stakeholders.

Requirements for the Administrative Coordinator / Office Manager:

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy when handling payroll, invoices, records, and documentation.
• Strong verbal and written communication skills.
• Ability to handle confidential and sensitive employee and company information appropriately.
• Strong interpersonal and customer service skills with a professional demeanor.
• Ability to work independently while effectively supporting multiple team members and departments.
• Proficiency with Microsoft Office, including Outlook.
• Comfortable coordinating calendars, meetings, travel arrangements, and company events.
• Experience with administrative recordkeeping, data entry, and document management.

Education & Experience:

• High School Diploma or GED required.
• Previous experience in an administrative, office management, office coordination, or similar support role preferred.
• Previous payroll, invoicing, billing, or accounting support experience preferred.
• Experience working in a construction, contracting, manufacturing, or similar business environment is a plus.

Since 1985, AmeriStaff Employment & Staffing Solutions has been providing staffing support to companies throughout Virginia and North Carolina. AmeriStaff's first clients were mostly textile and furniture. From our beginnings in seasonal industrial staffing, we have expanded to include: healthcare, nursing, clerical, accounting, technical, direct hire and temp to hire, just to name a few. In addition to servicing a wide variety of clients, we have also provided tens of thousands of job seekers with employment opportunities. AmeriStaff has 8 locations servicing Virginia and North Carolina. Our service areas in Virginia include: South Boston, Halifax County, Mecklenburg, Chase City, Clarksville, Danville, Pittsylvania County, Chatham, Martinsville, Henry County, Rocky Mount, Franklin County, Stuart, Patrick County. In North Carolina, we service: Eden, Reidsville, Rockingham County, Stoneville, Madison, Greensboro, High Point, Yanceyville, Roxboro, Person County, Burlington, Mebane and surrounding areas.