Administrative Coordinator

WVU Medicine; Aurora (CO); On-site; USD 36,000 - 48,000; Full time

Job summary

WVU Hospitals is seeking an Administrative Support Specialist to manage a broad range of office duties in a fast-paced department. You will coordinate correspondence, maintain records, and support payroll and travel arrangements to ensure smooth daily operations.

The role requires a high school diploma, 2 years of related experience or 1 year of secretarial training, and proficiency in MS Office with a 35 wpm typing speed. The position is non-exempt, on-site, with standard 40-hour weeks.

Qualifications

• High school diploma or equivalent required.
• Two years additional training or related experience OR one year of secretarial training may substitute for experience.
• Typing at least 35 wpm and proficient with Microsoft Office Suite required.

Responsibilities

• Assists in coordinating department correspondence to facilitate on-going communications and efficient operations.
• Reconciles monthly budget with analysis reports; processes invoices, POs, requisitions, quotes, expense forms, and credit card statements.
• Updates Policies & Procedures annually and maintains departmental information.
• Provides support to employees with forms and information updates.
• Screens and routes incoming calls and visitors to maintain professional department presence.
• Maintains office supply inventory and processes.
• Manages conference room schedules and prepares agendas/minutes; coordinates meetings and WebEx needs.
• Acts as Payroll representative for the department to expedite payroll and leave reporting.
• Schedules travel arrangements.

Skills

Typing speed 35 wpm

MS Office & Excel

Education

High school diploma or equivalent

Job description

WVU Hospitals is seeking an Administrative Support Specialist to manage a broad range of office duties in a fast-paced department. You will coordinate correspondence, maintain records, and support payroll and travel arrangements to ensure smooth daily operations.

The role requires a high school diploma, 2 years of related experience or 1 year of secretarial training, and proficiency in MS Office with a 35 wpm typing speed. The position is non-exempt, on-site, with standard 40-hour weeks.