Administrative Assistant & Payroll Support

WVU Medicine; United States; Remote; USD 25,000 - 36,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking an administrative assistant to support departments and leadership, handling a broad set of office procedures.

Responsibilities include coordinating department communications, budgeting, invoicing, policy updates, payroll liaison, travel scheduling, and calendar management. Must have high school diploma and two years related experience or secretarial training. 40 hours weekly; non-exempt; on-site position within the United States.

Qualifications

• High school diploma or equivalent required.
• Two years of related experience or one year of secretarial training may substitute.
• Proficient with MS Office and Excel.

Responsibilities

• Assists in coordinating activities involved in preparing department correspondence and communications.
• Reconciles monthly budget with analysis reports and processes invoices and purchase orders.
• Updates Policies & Procedures annually and maintains departmental information.
• Provides support to employees with forms and information updates.
• Screens calls and visitors to maintain professional department communications.
• Maintains office supply inventory and ordering processes.
• Manages conference room schedules and meeting logistics including minutes.
• Functions as Payroll representative and coordinates payroll/leave reports.
• Schedules travel arrangements.

Skills

Typing 35 wpm

MS Office proficient

Excel proficient

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

SYSTEM West Virginia University Health System is seeking an administrative assistant to support departments and leadership, handling a broad set of office procedures.

Responsibilities include coordinating department communications, budgeting, invoicing, policy updates, payroll liaison, travel scheduling, and calendar management. Must have high school diploma and two years related experience or secretarial training. 40 hours weekly; non-exempt; on-site position within the United States.