Administrative Assistant: Office Operations & Scheduling

WVU Medicine; Morgantown (WV); On-site; USD 36,000 - 54,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown, WV is seeking an administrative professional to support department leadership and operations. The role involves coordinating communications, budgets, procurement, and travel arrangements to ensure efficient, accurate office performance.

The position requires a high school diploma (or equivalent) with 2 years of related experience or 1 year of secretarial training as a substitute.

Qualifications

• High school diploma or equivalent required.
• Two (2) years of additional training or related experience; or one (1) year of secretarial training may substitute for experience.
• Proficient in Microsoft Office; strong communication and organizational skills.

Responsibilities

• Coordinate department correspondence and maintain timely communications.
• Reconcile monthly budget and handle invoices, purchase orders and quotes.
• Update Policies & Procedures annually and maintain departmental information.
• Provide support to employees with forms and information updates.
• Screen calls and departmental visitors to maintain professional communications.
• Prepare and manage office supply inventory.
• Manage conference room scheduling, agendas and minutes.
• Act as Payroll representative for the department.
• Schedule travel arrangements.

Skills

Typing 35 wpm

MS Office proficiency

Excel familiarity

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

WVUH West Virginia University Hospitals in Morgantown, WV is seeking an administrative professional to support department leadership and operations. The role involves coordinating communications, budgets, procurement, and travel arrangements to ensure efficient, accurate office performance.

The position requires a high school diploma (or equivalent) with 2 years of related experience or 1 year of secretarial training as a substitute.