Administrative Assistant & Payroll Coordinator

SYSTEM West Virginia University Health System; United States; Remote; USD 35,000 - 52,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking an administrative professional to perform a wide range of duties supporting department leadership. Responsibilities include coordinating correspondence, budget reconciliation, policy updates, and payroll coordination to ensure efficient operations.

The role requires a high school diploma or equivalent and 2 years of related experience (or 1 year secretarial training).

Qualifications

• High school diploma or equivalent.
• Two (2) years additional training or related experience OR one (1) year secretarial training may substitute.
• Ability to type at least 35 wpm.
• Understanding of Microsoft Office Products, Excel, and other systems are need.

Responsibilities

• Assists in coordinating activities involved in department correspondence for timely and accurate communications.
• Reconciles monthly budget with analysis reports and processes related financial tasks.
• Updates Policies & Procedures annually and maintains departmental information.
• Provides support to employees with forms and information updates.
• Screens and directs incoming calls and visitors to maintain professional departmental image.
• Prepares and maintains appropriate office supplies inventory.
• Manages conference room schedules and minutes for meetings and calls.
• Coordinates payroll and leave reports for department staff.
• Schedules travel arrangements.

Skills

Typing 35 wpm

Microsoft Office

Education

High school diploma or equivalent

Job description

SYSTEM West Virginia University Health System is seeking an administrative professional to perform a wide range of duties supporting department leadership. Responsibilities include coordinating correspondence, budget reconciliation, policy updates, and payroll coordination to ensure efficient operations.

The role requires a high school diploma or equivalent and 2 years of related experience (or 1 year secretarial training).