Administrative & Payroll Support Specialist

WVU Medicine; Harrisburg (Dauphin County); On-site; USD 40,000 - 60,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking an organized administrative professional to support department leadership with a wide range of office procedures.

The role involves coordinating communications, handling payroll-related tasks, managing purchasing and budgeting activities, and maintaining schedules and policies to ensure efficient operations. Strong MS Office skills and attention to detail are essential for success in this position.

Qualifications

• High school diploma or equivalent.
• 2 years of related experience or 1 year of secretarial training may substitute for experience.
• Strong attention to detail and organizational skills.

Responsibilities

• Coordinates activities involved in preparing department correspondence for timely, accurate communications.
• Reconciles monthly budget with analysis reports and manages cost center budget tallies; handles invoices, purchase orders, requisitions, quotes for capital budget, expenses, and credit card statements.
• Updates Policies & Procedures annually and maintains department information for each area.
• Provides support to employees with forms and information updates.
• Screens calls and visitors to ensure professional department communications.
• Maintains office supply inventory and processes.
• Manages conference room scheduling, agendas, minutes, and calendars; coordinates meetings and WebEx needs.
• Acts as Payroll representative for the department; coordinates payroll and leave reports for timely processing.
• Schedules travel arrangements.

Skills

Typing 35 wpm

MS Office

Education

High school diploma

Job description

SYSTEM West Virginia University Health System is seeking an organized administrative professional to support department leadership with a wide range of office procedures.

The role involves coordinating communications, handling payroll-related tasks, managing purchasing and budgeting activities, and maintaining schedules and policies to ensure efficient operations. Strong MS Office skills and attention to detail are essential for success in this position.